Independent Student Travel on University-Affiliated International Travel
The below steps apply when undergraduate, graduate, and law school students travel internationally or to Puerto Rico on university-affiliated travel without faculty or staff accompanying them.
Notes:
- Travel registration does not imply travel approval by your school/college. Schools/Colleges may cancel travel any time, and they may have additional requirements for their travelers. Follow your college/unit-specific travel approval steps, if any.
- Students on “Group Travel Abroad” do not need to complete these steps — the sponsoring LMU department or the Trip Leader will complete the health, safety & security framework on behalf of the group.
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Due Date: at least 6 weeks prior to program start date
First, determine if your travel counts as University-Affiliated International Travel and then continue with the steps below.
A traveling student who meets one or more of the following criteria is on University-Affiliated International Travel (UAT):
- Receives LMU in-residence credit for the experience
- Receives funding from an LMU unit or receives funds managed by LMU for their travel
- Participates in a travel abroad experience that is necessary to achieve a degree requirement. This could include experiences such as degree milestones, dissertation field research, practical, internships, etc.
- Travels on a program or trip organized by a Sponsored Student Organization or a program or trip that is formally sanctioned by a LMU unit as a Sponsored Event
- Travels on a program or trip that is LMU Managed or Organized*
*An international experience is considered LMU Managed or Organized when an LMU unit, faculty, or staff member is involved in creating, funding, or approving the experience, or coordinating the applications and selection of participants.
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Due Date: 6 weeks prior to program start date
Each student traveling on university-affiliated international travel must complete the Travel Review Plan at least 6 weeks prior to program start date.
Click on the link below to complete this Step.
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Due Date: 14 days prior to program start date
Register your travel: International Travel Registry
The International Travel Registry enrolls you in LMU’s provided International SOS insurance.
LMU provides international travel insurance at no cost to students participating in university-affiliated international travel. Coverage includes urgent and emergency medical, mental health, and dental care, as well as security assistance and emergency evacuation services.
Coverage applies during your program dates and extends up to 14 days before and 14 days after the program, provided you have begun your journey and are more than 100 miles from the LMU campus.
This coverage is intended for urgent and emergent needs while traveling and is not a substitute for comprehensive major medical or personal travel insurance. Students are strongly encouraged to maintain their existing major medical insurance and to consider purchasing supplemental travel insurance for expenses or circumstances not covered by LMU’s policy, including pre-existing conditions, trip cancellation or interruption, lost or delayed luggage, and other travel-related losses.
The link below provides information about optional travel insurance plans that may offer these additional protections.
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Due Date: 14 days prior to program start date
Click on the link below and complete the form as instructed.
Important Notice Regarding Your Health & Wellness Disclosure Form and Privacy Rights:
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As part of your preparations for traveling internationally, you are required to complete a Health & Wellness Disclosure Form. This form is designed to help ensure your health and safety while abroad, allowing program staff to provide appropriate support in case of a medical situation or emergency.
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Please be assured that the information you provide is treated with the highest level of confidentiality and is protected under applicable privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA) and other relevant regulations. Your medical information will only be shared with those who need it to support your health and safety during the program, and only to the extent necessary.
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You are not required to disclose any condition you do not feel comfortable sharing, though we strongly encourage you to provide complete and accurate information to help us support you effectively. If you have concerns about privacy or how your information will be used, please contact the Office of Global Safety & Security (Email: internationaltravel@lmu.edu /+1 310-902-8389 for more information.
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By completing the form, you are helping us create a safer and more supportive experience for all participants—while your right to privacy remains fully protected.
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LMU requires all student travelers to connect with the Office of Global Safety & Security (GSS) through WhatsApp prior to departure. This connection provides you with a direct line of communication to the university for 24/7 health, safety, security, and emergency support throughout your international travel.
Before your trip, send a WhatsApp message to 310-902-8389. In your message, please:
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Introduce yourself and provide your full name
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Provide your travel destination(s)
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Provide your trip dates
Please complete this requirement no later than 14 days prior to departure and keep the GSS WhatsApp contact available throughout your trip.
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