Need-to-Know A-Z Index

  • Last updated: 6/2/22

    This page will continue to be updated in real time, in alignment with changing protocols from Cal/OSHA and Public Health. Please view the "Change Log" tab for a summary of most recent updates.

    LMU encourages community members to bookmark the link for easy reference during the spring 2022 semester.  


  • Below are all the most recent content updates made to this page, by section.

    • 6/2/22 - Face Masks
      • Face masks required for indoor learning spaces, meetings, or gatherings with 10 or more people.
    • 6/1/22 - COVID Protocols
      • Changed L.A. Public Health definition of close contact
    • 5/26/22 - Face Masks, University Events
      • Due to increased transmission rates, L.A. County strongly recommends wearing a mask indoors. Event hosts are encouraged to move dining outdoors. 
    • 5/13/22 - Isolation
      • Changes to protocol for close contact exposures. 
    • 5/12/22 - Travel
      • Updates to university-sponsored international travel guidelines.
    • 4/1/22 - Visitors, University Sponsored Events
      • L.A. City ends the SafePassLA requirement to show proof of vaccination or negative test at the door of on-campus events. Attestations must still be made via Lion Health Check.
    • 1/12/2022 - Testing
      • On-campus testing requirements
    • 1/3/2022 - COVID Protocols
      • What should I do if a friend or family member notifies me that they are COVID positive after I have spent time with them?
      • What should I do if I receive a positive COVID test result?
      • What should I do if I have COVID symptoms or just don’t feel well?
    • 1/3/2022 - Isolation/Quarantine
      • What happens when an individual is identified as a close contact to a COVID-positive case?
      • Quarantine instructions for students and employees who are not fully vaccinated or are not boosted despite being eligible for the booster as documented in VaxLMU?
      • What happens if an individual has COVID?
      • Isolation instructions for those who have COVID.
    • 12/10/2021 - Travel
      • Do I need to get tested or quarantine when returning from domestic or international travel?

    • 12/08/2021 - Travel

    • 12/3/2021 - Travel
    • 09/24/21 - Athletics Events

    • 09/24/21 - Face Masks
      • What should faculty do if a student does not comply with a request to put on a mask or wear it properly?
      • Who should faculty contact if immediate assistance is needed regarding a mask compliance issue in their classroom?

    • 09/23/21 - Illness
      • What should I do if I'm feeling sick?

    • 09/21/21 - Illness
      • What should I do if I'm feeling sick?
    • 09/20/21 - Visitors
      • My department is hosting a ticketed event. How do we get our guests registered? 
    • 09/17/2021 - Faculty and Teaching
      • Will I be notified if a student of mine tests positive for COVID? 
      • Can I require a student to show a negative test, to return to my class after a suspected or confirmed COVID case?  
      • What should I do if a student tells me they're sick? 
    • 09/10/2021 - Visitors
      • Are visitors allowed on campus? 
      • Do visitors need to be vaccinated? 
      • Will campus be opened further in the near future? 

Administrative & Academic Building Access

Buildings are currently open during business hours, 7 days a week, 7 a.m. - 11 p.m.

LMU community members have 24/7 OneCard access to the Westchester campus.

Elevators
Elevator capacity is limited to minimize overcrowding; with some exceptions, elevators on campus have been set to a maximum of three (3) riders at a time. Please follow posted signs in elevators and/or in elevator lobbies.


Air Filtration

HVAC Regular Maintenance Standards
Facilities Management continuously ensures campus HVAC systems are performing optimally, per guidelines set by the American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE).

HVAC systems are maintained according to ASHRAE Operations and Scheduling Guidelines for Existing Air Handling Units (AHU) during the pandemic. LMU adheres to a national standard code 180 set forth by ANSI (Approved American National Standards Institute), ASHRAE and ACCA (Air Conditioning Contractors of America). This outlines standard practice for inspection and maintenance of commercial building HVAC systems.

Current COVID-19 Pandemic Enhancements
Since March 2020, HVAC filtration levels in all campus systems have been increased to maximum system capacity in all campus buildings. LMU has also increased the frequency of HVAC filter replacement by 100% as compared to pre-COVID levels. 

In preparation for campus reopening, FM has taken the following measures to ensure that campus HVAC systems were completely evaluated and operationally adjusted:

  • Reviewed air distribution conditions of existing spaces, resolving any issues including but not limited to covered diffusers, blocked return air grilles, reduced supply diffusers/registers, and return exhaust grilles that create short cycling.
  • Commissioned external professionals for assessment of airflow and review of overall system configuration.
  • Reviewed and addressed any existing air quality issues, complaints, or deficiencies.
  • Adjusted outside air dampers, to as high as 100% intake, to increase outside air exchange and return air ratios to enhance fresh air circulation.
  • Improved central air filtration optimum levels via:
    • sealing of edges in filter racks
    • frequent replacement of all filters
    • increased filter efficiency in all buildings by a minimum of 16% for large particles and 50% for small particles.
  • Expanded scheduled air flow beyond normal business hours to increase the time period for air exchange.
  • Performed general inspections of spaces to identify potential concerns for water leaks or mold growth that could negatively impact occupant health.
  • Reviewed control sequences to ensure systems are operating according to ASHRAE specifications, maintaining required ventilation, temperature, and humidity conditions in occupied areas. Leveraged service contract with Siemens to ensure front end controls are working and functioning properly at all times.
  • Performed modifications to increase the quantity of outside air and ventilation in offices and other spaces.
  • Replaced 3,000 HVAC filters across campus
  • Disinfected all individual air supply and return registers in every space on campus prior to occupancy.

Athletics Events

LMU TICKET SALES & SPECTATOR GUIDELINES

  • Tickets to all LMU Athletics events for the 2021-22 academic year will be available via digital tickets only. Spectators can purchase digital tickets at LMULions.com or via the AXS mobile app.
    • Individuals without tickets to an event will not be allowed on campus.
    • LMU students may use their valid OneCard for entry -- no ticket purchase is required.
  • No spectator is allowed to come to campus if they have any symptoms of COVID-19 or have tested positive in the last 10 days. If a spectator has been identified as a close contact with a positive individual in the last 10 days, they must follow the attendance restrictions for their respective vaccination and student status, as defined here. Arriving to campus is attestation that ticket holders meet these requirements.
  • Masks are encouraged for all.
  • Student-athletes and staff will have limited contact with spectators.

Parking Notice: 

  • Spectators must enter campus through Lincoln Blvd and use the right-side lane at the guard station.
  • Parking is best in Lot A (Hannon Parking). Payment in required at the meters 8 a.m. - 8 p.m. Monday - Friday, and free on Saturdays and Sundays.

Building Lobbies & Waiting Areas

Furniture can be used by the public. Distancing requirements no longer apply.


Campus Access

Who can access campus?
Campus is open for LMU students, staff, faculty, and approved contractors.

As of May 1, 2022, the LMU Drive entrance to the Westchester Campus returned to pre-pandemic operations, and reopened to external guests. Guests no longer need a pre-approved access placard to attend a scheduled event, Mass, or athletics competition. Also, Lion Health Checks are no longer required. On May 9, the Loyola Blvd. entrance reopened to pedestrians. 

All employees who have campus access and who are not registered in Vax LMU as fully vaccinated must get tested as required each week at the on-campus COVID Testing Center.

Hours of Operation
The LMU Drive and Loyola Blvd. entrances are open 6 a.m. - 11 p.m. 

The front and back gates will close nightly from 11 p.m. to 6 a.m. LMU community members may still tap into campus with their OneCard during these hours at either entrance. Guests entering campus between 11 p.m. – 6 a.m. must use the LMU Drive entrance and check in with the security station officer (pre-approval for campus access will not be required).


Campus Business Hours

Administrative and academic buildings on the Westchester campus are open seven days a week, 7 a.m. to 10 p.m. Guests are welcome on LMU campuses, and no longer require pre-approval or submission of the Lion Health Check to access campus. 

Westchester campus after hours: please be advised that the front and back gates close nightly from 11 p.m. to 6 a.m. LMU community members may still tap into campus with their OneCard during these hours at either entrance. Guests entering campus between 11 p.m. – 6 a.m. must use the LMU Drive entrance and check in with the security station officer (pre-approval for campus access not required).


Campus Tours

Both in-person walking tours and self-guided driving tours are available for prospective students and their families. Click here to see all options and to RSVP. Contact Admissions for further details.


CARES Act

In June 2020, LMU received more than $2.3 million in CARES Act funding for direct student aid. More information and details on who is eligible and how to receive the CARES Act Emergency Relief Grant can be found on the Financial Aid website. For information on CARES Act eligibility, view the CARES Act Report.


Classrooms

In accordance with L.A. County Public Health approval, classrooms and learning spaces have returned to their pre-COVID capacities. 

Every classroom is stocked with sanitizing wipes, and hand sanitizer is available in classroom hallways, as well as lobbies and building entrances. As of March 7, face masks are no longer required indoors, pursuant to current L.A. County Public Health guidelines. 


Cleaning

Facilities Management is working continuously to ensure that our campuses remain clean and sanitary, especially in high-touch areas like door handles, restrooms, handrails, seating areas, and more.

How do I get the trash can in my office emptied?
All individuals with private offices should place their trash and recycling bins outside their door at the close of business, so receptacles can be emptied.

How do I get my office cleaned?
Office services (including vacuuming, dusting, and general cleaning) are by request only. Please email quality@lmu.edu to request a cleaning, or to request supplies (sanitizing wipes and spray, hand sanitizer, and plexi shields). 

What office cleaning services are provided? What am I responsible for? 

  • Cleaning wipes are provided to offices.
  • Hand sanitizing stations are located at or near all building entrances, elevators, and copy/mail rooms.
  • Hand sanitizer: available at or in close proximity to all building entrances; elevator entrances; high traffic service counters; housing building entrances; locker rooms; large open areas (e.g. villages, lounges, atriums).
  • All bathrooms and pantries are stocked and replenished on a regular basis with soap and water. Pantries without sinks are equipped with hand sanitizer stations.
  • Employees are responsible for cleaning and maintaining their individual workspaces, including desks, chairs, and computer equipment. Commonly used surfaces should be wiped down before and after use with products that meet EPA criteria for use against COVID-19 and are appropriate for the surface. Before and after use of shared equipment, individuals should wash their hands and wipe down equipment or supplies. Cleaning supplies that meet the EPA’s criteria for use will be provided to employees for this purpose.

COVID Dashboard

For current figures on isolated, quarantined and confirmed cases of COVID-19 at LMU, please consult the COVID Dashboard.


COVID Protocols

Where can I get information about LMU isolation or quarantine instructions? 
Please refer to the isolation instructions found here

What should I do if a friend or family member notifies me that they are COVID positive after I have spent time with them?
If you are a close contact to a positive case, get tested and contact COVIDSupportTeam@lmu.edu or 310.568.6868.

What should I do if I receive a positive COVID test result?
Individuals who receive a COVID positive test, regardless of vaccination status, should self-isolate and contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310.568.6868. The COVID Support Team will provide you with individualized instructions and support in addition to conducting a contact investigation.

What should I do if I have COVID symptoms or just don’t feel well?
If you do not feel well and you are confident you have not been exposed to a positive COVID case in the last two weeks, please follow these instructions.

When may I return to campus in-person after having COVID-19?
You may return to in-person instruction after completing L.A. Public Health's isolation guidelines and once cleared by the COVID Support Team.

May I attend class or go to work if I am COVID positive?
No. Anyone who tests positive must isolate and may not leave their home or come to campus until cleared by the COVID Support Team (unless they are obtaining essential medical care).

When can students return to class after they test positive?
The COVID Support Team will provide instructions about when they may return to campus.

Do I need to tell my professor and/or supervisor that I'm sick? 
You are responsible for communicating the reason for your absence to your instructors or supervisors, though you do not need to disclose the specifics of your health status. 

What happens if a student doesn't notify their professor that they're sick?
If a student does not directly communicate with their faculty, faculty should treat the absence as they would typically.

How does LMU clean affected areas, in the event of a positive case?
Additional cleaning and sanitation measures will be implemented for locations used by individuals who are confirmed or suspected to have COVID-19. Procedures include wiping all surfaces with a sanitizing disinfectant approved by the EPA to kill COVID-19 and/or use of electrostatic disinfection machines to sanitize all surfaces. 

How does LMU conduct contact tracing?
The COVID Support Team handles contact investigation and communication with positive, symptomatic or exposed individuals. Contact tracing is conducted for every individual who is lab-confirmed COVID positive and has been on one of LMU's campuses during the period in which they were infectious.

What happens if there is a positive case?
In the event of a positive case, the COVID Support Team immediately initiates a contact investigation, provides instructions for home isolation, and issues exposure notifications (and quarantine instructions as applicable) for those exposed.

Will I be notified if I was in contact with a positive case?
You will be notified if you were identified by the positive case to have had close contact with them indoors while they were infectious. (For the definition of close contact, click here.) Note that L.A. County Public Health no longer considers outdoor exposures as close contact.

Will I be able to know who I was in close contact with, who tested positive?
In support of the individual's privacy and in alignment with contact tracing protocol and best practices, the name or other identifying information of the positive case will not be disclosed to the close contacts, their faculty, their supervisors or any other individual in accordance with FERPA requirements.

How does LMU tell the community about COVID positive cases and exposures?
Anyone may track the current isolation count and the number of cases on the LMU COVID-19 Dashboard, which is updated daily.

Will anything be posted in the actual location where a confirmed case was found?
Per Cal/OSHA requirements, a notice will be posted for 24 hours at the general location of the primary worksite of an employee who is lab-confirmed COVID-positive, while also maintaining that employee's confidentiality.

Will LMU notify the community in the case of a larger outbreak?
Clusters are reported on the university's COVID-19 dashboard; a cluster is defined by L.A. County Public Health as at least 3 epidemiologically linked cases. Details about the individuals who are lab-confirmed COVID positive will not be disclosed. This measure is in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. 

How does LMU coordinate contact tracing with L.A. County Department of Public Health?
The COVID Support Team Leader will report all lab-confirmed positive cases and exposures the L.A. County Department of Public Health, Acute Communicable Disease Unit daily in accordance with the County's Guidance for Exposure Management in Higher Education.

How is the COVID Support Team notified of a positive case?
The COVID Support Team is automatically notified of positive results from tests collected at the LMU or LLS Testing Centers. Individuals who are tested off campus are expected to contact the COVID Support Team as soon as they receive a positive result. The COVID Support Team is available 7 days a week from 9:00am - 5:00pm  (9:00am - 2:00pm on university holidays), and may be reached at COVIDSupportTeam@lmu.edu or 310.568.6868.


COVID Safe Return Initiative

LMU Environmental Health & Safety has developed the COVID - Safe Return Initiative, a program that facilitates ongoing communication of protocols and streamlined support to colleges, schools, and departments, to ensure that all employees have a safe and compliant workspace. Learn more here


Customer Service Windows/Counters

Service counters may reopen. Please work with your manager or unit leader on reopening plans. Plexiglass barriers are not required, but may be requested via a unit’s COVID Safety Liaison.


Deliveries

Mail Deliveries
Based on your location, the Distribution Center (DC) is able to make twice-weekly visits to all campus mail stops. Office spaces must be open for deliveries to be made. Staff may also visit the DC to pick up or drop off items (lines are shortest from 7:30am - 9:30am). Please contact the Distribution Center Help Desk (DCHD@lmu.edu) to request deliveries.

Food Deliveries

Please see Food Deliveries below.  


Domestic Travel

 

Effective July 1, 2021, the travel suspension has been lifted on university-sponsored or grant-funded travel within the United States for faculty and staff who are fully vaccinated with a World Health Organization approved vaccine. Domestic travel includes research trips, conferences, immersion trips, volunteer or work programs, service learning, fellowships, or professional development activities.

Domestic travel by non-vaccinated employees with a university-approved medical or religious exemption are being considered on a case-by-case basis. To request an exemption, please complete the Travel Exception Request Form.

Non-vaccinated faculty and staff must follow CDC protocol upon return from travel:

  • Receive a viral test 3-5 days after travel AND stay home and self-quarantine for a full 7 days after travel.
    • If the test result is negative, stay home and self-quarantine for the full 7 days.
    • If the test result is positive, contact LMU’s COVID Support Team and isolate to protect others from getting infected.
  • If no test is taken, stay home and self-quarantine for 10 days after travel.
  • Avoid being around people who are at increased risk for severe illness for 14 days, regardless of testing status.
  • Self-monitor for COVID-19 symptoms; contact LMU’s COVID Support Team, isolate, and get tested if symptoms develop.
  • Follow all state and local recommendations or requirements.

LMU’s travel guidance is subject to change, based on guidance and requirements issued by the CDC, state of California, or Los Angeles County. This guidance is effective until further notice and will be reviewed on a regular basis.

See also: Travel Guidance


Face Masks

Face masks are not required on campus*, regardless of vaccination status. However, they are strongly recommended due to increased transmission rates in L.A. County.

*Do I need to wear a mask while on campus?
LMU continues to align our policies with L.A. County Department of Public Health requirements and guidance from regional, state, and federal public health authorities. As of June 2, 2022, face masks are required in indoor meetings, gatherings, and learning spaces with 10 or more individuals on all its campuses, due to a significant and sustained increase in COVID-19 positivity rates. Masks are also still required at Student Health Services, Student Psychological Services, and the LMU shuttles, per county and state guidelines for healthcare and public transportation settings. In other indoor settings, masks are strongly recommended but not required. 

What type of mask should I wear?
L.A. County Public Health recommends surgical masks, N95 and KN95 respirators. Bandanas and scarves are not recommended. You can view L.A. County Public Health's full face mask recommendations here

May I wear a face shield instead?
Face shields with drapes are permitted as a reasonable accommodation only. To submit a request to use a face shield, students should contact DSS and faculty and staff should contact HR.

How do I request an N95 mask?
Faculty or staff may request an N95 or clear mask by submitting this form. Starting Jan. 24, 2022 surgical masks will also be available to students, faculty, staff, and visitors throughout campus in Malone, VDA, University Hall, Campus Safety, Burns Rec Center, and WHH Library. 

 


Faculty & Teaching

Classrooms

Are cleaning supplies available for my classroom?
Cleaning supplies will be provided either inside or just outside classrooms, for faculty and students who wish to use them. If your supply runs low, please notify your area's COVID Safety Liaison.

Will we physically distance in classrooms? Can I ask that students physically distance themselves?
Public health authorities are no longer requiring physical distancing in classrooms; therefore, they are set up for normal capacity. If you wish to physically distance in the classroom, at your discretion, you may ask your students to spread out. However, any furniture that is moved during a class must be returned to its prior location at the end of the class.

Can I eat or drink while teaching?
Yes. Pursuant to current L.A. County Public Health guidelines, masks are no longer required indoors as of March 7, 2022. 

 

Modality Options and Technology Support

As a faculty member, if the need arises, how do I change the modality of a course from in-person to online?
Courses are to be taught in the modality listed in PROWL. Changing a course's modality (e.g. in-person to online) may only be requested in extraordinary, rare circumstances. If required, the instructor of record should request a modality change by contacting the department chair, who will then submit to the dean's office for consideration and approval. If the reason for a change arises from a medical condition, the instructor should contact Human Resources who will facilitate the reasonable accommodation process.

How should I prepare for a student needing to attend class remotely?
You can find resources at the Online Learning page. Should others in your class have been exposed to the positive case, they (and you, if included) will be contacted by the LMU COVID Support Team for contact tracing. Faculty are encouraged to maintain a seating chart to support possible contact tracing efforts.

Should I create a seating chart? 
Most learning spaces have flexible furniture, therefore there are no set layouts or each room. Based on your needs, seating charts can simply be made through Powerpoint templates, or other products. Please reach out to your Instructional Technologist for assistance.

Can faculty conduct office hours remotely?
Yes, faculty may choose to conduct their office hours remotely using Zoom or other technology available to all students in their classes.

What are my options for using a microphone during class?
All general purpose classrooms have microphones already installed, as well as a movable HD webcam with stereo mic, to enable Zoom or Classroom Capture (Echo360) recording. Additional equipment is available for specific needs. Please visit your classroom(s) and reach out to your Instructional Technologist to discuss needs. You can also read more here

What are my support options for producing class content?
Thanks to generous funding from the Fletcher Jones Foundation and the Bill Hannon Foundation, this fall saw the opening of the Creative Services Studio in University Hall 3218. Three all-in-one recording studios are fully supported by a live service staff, and help faculty record lectures, demonstrations, podcasts, and instructional material. All content is edited live, so faculty post-production work is minimized. For more information, visit LMU ITS Creative Services

Are outdoor spaces available to reserve for course instruction?
Instructors are welcome to use outdoor spaces for instruction. Please note: there are no reservations or support for outdoor space -- faculty may take their class outside and find an area suitable for instruction. Before moving outside, please consider if the space is accessible to all students, allows all students to participate in the pedagogy utilized, and whether the environment is conducive to teaching the class.

Are field trips and other off-campus trips permitted?
Field trips and off-campus engagements associated with courses are currently allowed pursuant to LACDPH health and safety guidelines.

 

Faculty Illness & COVID Protocols

What are my teaching options should I become ill?
Instructors who are unable to access campus because of illness should notify their department chair to discuss coverage for their classes. Short-term options (up to two weeks) include the use of Zoom or asynchronous modalities. Longer-term illness or serious impairments may require arrangements for substitute instructors. Any employee accommodations due to illness should be reported to Human Resources.

 

Student Illness & COVID Protocols

What should I do if a student reveals to me that they have COVID? 
Instruct your student to contact the COVID Support Team immediately if they have not already done so, for resources and support. It is mandatory that they report their positive case to LMU, for contact tracing purposes. Please do not share your student's positive case with anyone else, to protect their privacy per FERPA.

What should I do if a student tells me they're sick? 
If a student feels ill (but not necessarily COVID-related symptoms), remind them to stay home and not return to campus (or leave their on-campus residence) until their symptoms have subsided and they are fever free for 24 hours without the use of medication. Students are encouraged to contact Student Health Services or their medical provider for an evaluation of symptoms. If they have COVID symptoms, they should make an appointment to get tested at the on-campus COVID Testing Center (or off-campus with their medical provider or an L.A. County site, if they prefer).

Will I be notified if a student of mine tests positive for COVID?
Students are responsible for notifying their professors as they would for any absence, COVID or otherwise. LMU will not notify faculty on the student's behalf, as this is a violation of FERPA privacy laws. 

Am I allowed to request documentation of a COVID positive test or isolation/quarantine?
No, you cannot require specific proof of a COVID test or close contact. Your student may choose to provide it, but you cannot ask a student to waive their FERPA rights. If a student misses an exam or a number of class days, please submit the student's name to Community of Care to help LMU support you and your student. 

Can I require a student to show a negative test before returning to my class after a suspected or confirmed COVID case? 
No. Any individual who has recently had COVID, as confirmed by a lab-based PCR test, will likely test positive for the following 90 days. As such, any resulting test is most likely inaccurate during the proceeding 90 days and not reflective of an active infection. Requiring a negative test is not appropriate, and in violation of CDC and L.A. County Public Health guidelines. 

Can I ask my students to still wear face masks while in class?
No. As of March 7, 2022 face masks are no longer required in L.A. County. Throughout the pandemic, the university has aligned with public health guidance and will continue to do so -- LMU will not permit protocols to vary by colleges, school, departments, classroom, or office. The university asks that you respect and honor the personal choices of fellow community members, including those who decide to continue wearing masks and those who decide to stop wearing masks. 

 


Field Work

There are no specific COVID restrictions on field work.

While in transit on university-sponsored buses:

  • Air circulation should be maximized, including keeping windows open if practical;
  • Passengers should spread out if practical;
  • Seats should be assigned or passengers should be instructed to log who they are sitting next to/in front of/behind of, to facilitate contact tracing should it become necessary.

Filming on Campus

Students registered in approved film production courses can find relevant filming guidelines in the SFTV Student Handbook under Production Guidelines here.
Students should utilize the SFTV ON-TAP LINKS to submit their project for approval and campus permit requests. Please find more information and links here.  

Food Deliveries

Food deliveries by delivery services and restaurants are permitted. All food deliveries must enter campus through the visitor lane on LMU Drive.


General Info

Who can I contact if I have a question about COVID safety in the workplace?
If any employee has concerns about the COVID safety of their workspace, please contact your COVID safety liaison.

How do I find answers to questions related to instruction that are not answered here? 
As we navigate uncertainty together, please continue working with your deans’ offices to address your questions and concerns. You may also send requests for a question to be added to these FAQs by emailing CommunitySupport@lmu.edu.

Where can I find the most updated information regarding LMU’s return to campus?
The LMU.edu/Together site has been the university’s hub of information throughout the pandemic. As a reminder, this A-Z Index  is your comprehensive resource for up-to-date information on a number of topics related to campus life. You may also view current and cumulative COVID-19 data at the LMU COVID Dashboard.


Illness

What should I do if I’m feeling sick?
If you exhibit symptoms of COVID-19 do not come to campus (or leave your on-campus residence) or attend in-person classes/meetings until you obtain a negative COVID-19 test, are fever-free for 24 hours, and your symptoms have improved without the use of medication. Follow these 4 steps:

  • Seek medical attention. Students may schedule a telehealth appointment or message with a Student Health Services provider via myhealth.lmu.edu. Staff and faculty should contact their medical provider. 
  • Get tested. COVID-19 tests are available free of charge to members of the LMU community. Schedule your appointment at lmu.edu/covidappointments and email COVIDTesting@lmu.edu to notify them of your appointment time and that you are symptomatic so they can make special arrangements. You are also welcome to take a PCR or antigen test through your medical provider, an L.A. County community test site, or other testing location. Due to reduced accuracy of antigen, rapid antigen, or rapid PCR tests, we recommend that you still take a PCR test even if have already received a rapid test.
  • Stay home and isolate yourself. While you await your COVID test/results and even if you test negative - do not leave your residence or socialize with others until you are fever-free and symptoms have subsided for 24 hours. This includes going to class, work, and eating in the dining halls. Do your best to isolate away from your household members – avoid sharing a room and bathroom if at all possible. If you must enter common areas in your residence, wear a mask and stay at least 6 feet away from others.
  • After you seek medical care, if your doctor believes you have COVID-19 or you have received a positive COVID-19 test, please immediately isolate, and contact the LMU COVID Support Team for further instructions and resources.

If you know you have been exposed to a positive case and you have developed symptoms, please continue to wear a mask through day 10 (even if you test negative) and contact LMU COVID Support as soon as possible.


In-Person Meetings

Are indoor in-person meetings permitted on campus?
Yes.

What are the meeting options for official faculty department meetings?
For faculty meetings and voting procedures that are required to be in-person per the Faculty Handbook, the provost extends the exception to the handbook to conduct these meetings and votes remotely during the spring semester only. These include meetings and votes:

  • in final selection of full-time personnel in the department for hiring by the university;
  • regarding termination of full-time personnel;
  • on the application by a member of the department for advancement to tenure and on the application by a member of the department for promotion in rank; and,
  • casting ballots in the Committee on Rank and Tenure.

Can I book fixed space on campus?
Due to limited staff support, the Conference & Event Services department is only able to book fixed event spaces, as they cannot provide equipment delivery, setup or make adjustments to event space. To book your meeting or if you have questions, please email scheduling@lmu.edu.


Instruction

In alignment with public health guidance, spring 2022 instruction and learning spaces returned to pre-COVID capacities (with no distancing requirements). 


International Students

The Office of International Students and Scholars (OISS) continues to serve as a dedicated resource for international students as they transition back to campus for the spring 2022 semester. Please visit the OISS FAQ page for the latest information, and feel free to contact oiss@lmu.edu with questions unique to your personal situation.


Isolation/Exposure

LMU strictly adheres the Los Angeles County Department of Public Health Guidance for Exposure Management for Institutes of Higher Education and the Health Officer Order.

What do I do if I'm exposed to COVID-19?
If you have recently been in close contact with someone who has tested positive for COVID-19, you are not required to quarantine per current L.A. County Public Health guidelines, but you must follow these instructions:

    • Wear a highly protective mask around others for 10 days. 
    • Get tested 3-5 days after you were last exposed, and follow the instructions provided by the LMU COVID Support Team to report your test results. 
      • The test must be an FDA-authorized COVID-19 viral test – a PCR test is strongly recommended. If it is not possible for you to obtain a PCR test in a timely fashion, an antigen test is also acceptable. 
      • If you do not test within 3-5 days after your last date of exposure (or immediately, if day 5 has passed), you are prohibited from returning to LMU until day 11, per Cal/OSHA.
      • If you have tested positive for COVID-19 within the last 90 days, do not test for COVID unless you develop symptoms.  
      • If your test result is positive, isolate and notify the LMU COVID Support Team, as we are mandated to report your positive result to L.A. County Public Health. 
    • Monitor your health for 10 days. If symptoms start, stay home and get tested. 
If you are experiencing symptoms, follow the steps listed in Illness.

Notes: 

  • Close Contacts are now defined by the size of the venue shared with an infected individual, regardless of masking:

    • Classrooms, Offices, Conference Rooms, or Other Similar Sized Spaces (capacity: up to 30): if the individual shared the same indoor air space with the infected person for 15 minutes or more over a 24-hour period.
    • Dining Halls, Lecture Halls, Auditoriums, Larger Suites, and Other Large Indoor Spaces (capacity: greater than 30): if the individual was within 6 feet of the infected person for 15 minutes or more over a 24-hour period, OR if the individual is part of an identifiable group (e.g. teammates, club members, cohort, etc.) with the infected person.
  • COVID positive is defined as an individual who has a positive diagnostic swab or saliva viral test for COVID-19 or whose healthcare provider thinks they have COVID-19. Note: an individual who has had COVID-19 in the past 90 days will continue to test positive even when they are no longer infectious. If an individual who had COVID-19 in the last 90 days has a new positive diagnostic test for COVID-19 and is asymptomatic, they are not presumed to have COVID-19 and are instructed to talk with their doctor to obtain a diagnosis. 

    What happens if an individual has COVID?
    If an individual has COVID-19 – meaning they have tested positive for COVID-19 using a lab-based saliva or swab PCR test, they are symptomatic and tested positive using a rapid antigen or PCR test, or their healthcare provider otherwise diagnoses them as infectious COVID-19, regardless of their vaccination status, they are required to isolate.

    Note: If an individual has had COVID in the last 90 days, they are instructed by L.A. County Public Health and the CDC to avoid testing using for 90 days from symptom onset or the date their positive test was collected since they may continue to test positive even though they are not infectious. As such, those who have had COVID in the past 90 days and test positive during that 90-day period are exempt from isolation unless the individual is symptomatic or has been diagnosed with COVID by their physician. The COVID Support Team will work these individuals to provide individualized guidance. 

    Isolation Instructions for those who have COVID-19:

    • Stay home and separate yourself from others in your household until your home isolation ends.
    • Do not leave your residence except for essential medical care. When obtaining medical care, drive yourself, if possible. If you cannot drive yourself, keep as much distance as possible between you and the driver and others by sitting in the back seat, leaving the windows down, and wearing a mask. If you do not have a mask, wear a cloth face covering.
    • If someone from outside your household is shopping for you, ask them to leave the food and other supplies at your door and pick them up after the person has left.
    • On-campus residents are provided with a dedicated isolation space and support, coordinated by Student Housing.
    • An individual is cleared from isolation:
      • After day 10, provided you remain asymptomatic or your symptoms have improved and you are fever-free without the use of medication for at least 24 hours - OR –
      • On day 6 or later, provided that you test negative via an antigen test on day 5 or later, you remain asymptomatic or your symptoms have improved and you are fever-free for at least 24 hours without medication, and you have received clearance from the COVID Support Team. If you are cleared prior to day 10, you are required to wear a medical grade mask indoors at all times and outdoors when around others through day 10. (Those who test positive on their antigen test on day 5 or later are automatically required to complete a 10 day isolation.)

    Library

    The Library is open for all those approved to access campus -- no reservations required. To learn more about in-person services, click here. Please note, study spaces should still be reserved in advance -- to do so, click here


    Lion Health Check

    As of May 1, 2022, the Lion Health Check will no longer be required for external visitors.

    Up until April 30, 2022, visitors who are approved to access campus must continue to complete the Lion Health Check prior to entering LMU.

    All employees and students should continue to monitor their health closely, and not come to campus (or if an on-campus resident, remain in their on-campus residence) if they feel sick or experience any symptoms, including those commonly associated with COVID. Those who have COVID symptoms should contact the COVID Support Team without delay.


    Loyola Law School Community

    Members of the LMU Loyola Law School community should review the LLS Student FAQs and LLS Faculty & Staff FAQs. Visit LLS Together for more LLS-specific information. For questions specific to LLS, please contact LMU Loyola Law School Student Affairs at 213.736.8151, or  studentaffairs@lls.edu.


    Meals

    Communal Meals
    Providing food at meetings and/or in the office is permitted. Since all those who are eating together may not be vaccinated, it is encouraged that meals are eaten outdoors, that buffet-style is avoided or limited, and that those who are not vaccinated are able to maintain a 6-ft distance from others while eating as practical.

    Break Rooms
    Full use of breakrooms is permitted. Since all those who use the breakroom may not be vaccinated, individuals should be able to distance themselves from others. Congregating or crowding should be reduced to the extent feasible.  

    Coffee Pots & Water Coolers
    Water coolers and shared coffee pots are permitted.


    Mental and Emotional Wellbeing

    Students can contact Student Psychological Services at 310.338.2868 to schedule an appointment via telephone or Zoom. In-person appointments are dependent on current L.A. County Public Health guidelines. You may also connect with an on-call therapist, available 24/7, by calling 310.338.2868 and pressing #2. Additionally, Therapy Assist Online (TAO) provides psycho-educational material and is available to all students at tao@lmu.edu.

    Employees can utilize the Employee Assistance Program, which offers a 24-hour emergency hotline as well as phone or video counseling sessions. To make an appointment, call 877.240.6863 for 24/7 support. For additional wellness information, please visit Human Resources/Wellness.


    Office Services

    Lobbies
    Lobby furniture may be used by individuals who are seeking services or waiting for a meeting. Per L.A. Public Health protocol, there are no distancing or capacity requirements in lobbies at this time.

    Coffee Service
    Sparkletts restarted regular campus-wide coffee services on Tuesday, August 24.

    Water Cooler Servicing and Repairs
    As faculty and staff return to office spaces, please check if your Sparkletts equipment fell into disrepair over the past year. If repairs are necessary, please contact key@primowater.com or contact the number on your bill. Please also review the Sparkletts Covid Safety FAQ, including instructions for flushing out water coolers.  Full machine cleaning is available upon request at an additional cost.


    On-Campus Dining

    For full spring offerings and hours of operation, please visit LMU Dining


    On-Campus Housing

    On-campus housing is fully open for the 2021-22 academic year. Students must be fully vaccinated or have an approved medical or religious exemption to live in on-campus housing. Please review the current housing policies or contact Student Housing for more information.


    On-Campus Retail and Bookstore

    The Bookstore is open – check the website for hours.


    Outdoor Seating

    Outdoor areas are open for use without restriction.


    Parking

    When will the university restart parking deductions from my paycheck?
    In conjunction with the return to campus, parking deductions for the Westchester campus began with the Aug. 27 paycheck for staff, and Aug. 31 paycheck for faculty. 

    When is parking enforced?
    Paid parking is enforced Monday through Friday, 8:00 a.m. – 8:00 p.m.
    Parking assignments are enforced Monday through Friday, 8:00 a.m. – 5:00 p.m.
    CVC regulations and time restricted stalls are enforced 24/7.
    EV Charging Stations available in FEA-LSB and University Hall.

    How will you determine my parking deduction from my paycheck?
    If you wish to continue with your previously scheduled parking payroll deduction that was in place in March 2020, no action is required. 

    What if I would like to change my parking deduction?
    If you would like to cancel your previous payroll deduction, please follow the steps at the Parking Permit Cancellation Form. Read more here.

    Do I have to renew my parking deduction each month? 
    No. Once you register, the payroll deduction automatically renews each month. The deduction will show as valid through the last day of the current month, and auto-renew on the first day of the following month. 


    Recreational Facilities

    Is the Burns Recreation Center open again?
    The Burns Recreation Center and pool are open. For more information please visit the Campus Recreation website.

    What are the hours for the Burns Rec Center?
    You can view hours of operation here, including campus holidays and spring break. As of March 7, 2022, masks are no longer required inside the Burns Recreation Center. Family memberships are not available at this time.


    Resident Hall Access

    Limited to residents only. Non-residents, non-residential staff and others are prohibited, except essential visitors such as personal care attendants for students with disabilities.


    Ride-Sharing and Transportation

    Multiple individuals sharing a cart or riding in a vehicle together is permitted. Vehicle windows should be opened whenever practical.


    Shuttle Service

    The free LMU shuttle between the Westchester and Playa Vista campuses is operational, and available to all students, staff, and faculty. You must tap your OneCard to enter the shuttle. As of March 7, 2022, face masks are no longer required while riding the shuttle.

    For a list of stops and updated schedule, please visit the Playa Vista Shuttle website. You may also download the LMU Transit app, available on iOS and Android platforms. 


    Student Activities

    Will Student Affairs offer in-person events for students in the spring?
    Student Affairs offers both in-person and online student events, activities, and programs during the spring semester. Upcoming activities can be found on Student EXP

    All student events and activities, whether on or off campus, are subject to the most current L.A. County Public Health and university guidelines. 

    How can students get involved?
    Students interested in getting involved with registered student organizations and other student life programs are encouraged to log into LEO, LMU’s online student engagement platform and hub for all campus activities and involvement opportunities.

    How can student organizations request event approval? 
    The procedures for registered student organizations to request event approval and reserve space are available here.

    Student leaders of departmental student programs (i.e., ASLMU, Mane Entertainment, Residence Hall Association, Intercultural Facilitators, etc.) should reserve on-campus event spaces through their staff advisor.


    Study Abroad

    December 20, 2021

    Spring 2022 semester study abroad programs continue to run as scheduled, in strict accordance with local health and safety protocols, and with modifications as needed for impacted regions. 
    Study abroad participants should carefully review applicable testing requirements and required travel documentation for their flight and program destination. Take precautions over winter break to avoid exposure, infection, and resulting travel delays.

     

    Boosters: A COVID-19 booster is increasingly becoming a requirement in locations abroad and could be difficult or impossible to obtain later while overseas. It is highly advisable for all eligible students to obtain a booster in the U.S. prior to departure. Booster eligibility can be found here -- see California Dept of Health information regarding eligibility and vaccine locations, and consult your health care provider.

    LMU continues to review ongoing travel advisories, particularly related to the Omicron variant and changing conditions. Study Abroad staff will monitor email daily and respond in case of emergency.  


    Testing on Campus

    LMU offers free on-campus COVID testing to students, faculty, staff, and contractors at the COVID Testing CenterThose who have an exemption or are not fully vaccinated are still required to get tested twice per week.

    Starting Jan. 24, 2022, those who are fully vaccinated and eligible for the booster, but have not uploaded proof to VaxLMU, are required to test weekly. 

    Voluntary testing for fully vaccinated individuals is also available by appointment. 

    To register for an appointment, please visit lmu.edu/covidappointments. You may also sign up via the Rave Mobile App (select the Lion Health tab). To learn more, visit the On-campus COVID-19 Testing Center page.

    Does testing take place prior to performances?
    Any community partner (non-LMU student or employee) must test before the production and twice per week during the production.


    Travel

    Can I travel on university business this year if I am vaccinated? 
    Domestic university-related travel, including research trips, conferences, immersion trips, volunteer or work programs, service learning, fellowships, or professional development activities, is permitted for fully vaccinated individuals.

    Can I travel on university business this year if I have an approved exemption? 
    Domestic travel by non-vaccinated individuals with approved medical or religious exemptions is approved on a case-by-case basis. These individuals will be required to follow all CDC protocols upon their return. You can learn more here

    Can I travel internationally on university business?

    Yes. Effective May 1, 2022, university-sponsored or grant-funded travel abroad for fully vaccinated faculty and staff no longer requires a travel exception request by Risk Management for travel to locations identified by the U.S. Department of State (U.S. DOS) and the CDC as Level 1, 2 or 3 advisories. University-sponsored travel to locations with U.S. DOS or CDC Level 4 advisories require completion of a Travel Exception Request Form and advance review by Risk Management at least 21 days prior to planned travel. Learn more here.

    Please always refer to the latest guidance by L.A. County Public Health before traveling. 

    Do I need to get tested or quarantine when returning from domestic or international travel?
    If you are fully vaccinated, you do not need to get tested or quarantine upon your return. For more information, please refer to the L.A. Public Health travel page for current recommendations.

    Is study abroad operational?
    At this time, study abroad programs are continuing to run as scheduled, in accordance with local health and safety protocols, and modifications will be made if needed. Consistent with CDC guidelines for international travel, all study abroad participants are required to be vaccinated against COVID-19. Study abroad students have been advised to obtain a COVID-19 vaccine booster when eligible, in consultation with a health care provider. LMU Study Abroad will communicate any program-related updates with participants directly when necessary.

    See also: Travel Guidance


    University Sponsored Events (conferences, receptions, ceremonies, performances, or meetings involving food)

    As of May 1, 2022, event hosts no longer need to require advance registration for guests visiting the Westchester campus.

    On May 26, 2022, LMU issued a strong recommendation from L.A. County for guests to wear masks indoors, due to increased local transmission rates. Event hosts are also encouraged to move dining outdoors. Read more here, or contact scheduling@lmu.edu or your assigned Event Manager to modify plans. 

    For additional information and a detailed checklist for hosting events with external guests, please click here

    All event reservations must be made using the 25Live Scheduling Portal (more information here). 

    Note: Food and beverages may be served. You are encouraged, but not required, to allow for outdoor dining. Ensure excellent ventilation by opening doors and windows if possible. Whether indoors or outdoors, be certain those who need to socially distance (e.g. those who are not fully vaccinated, those who are immunocompromised, those who feel more comfortable doing so), have the opportunity to space out while eating or drinking.


    Vaccine Requirements

    Vaccinations Required for LMU and LLS Faculty and Staff
    With new variants becoming even more contagious, effective August 30, 2021 LMU started enforcing vaccination requirements for faculty and staff to ensure the safety and well-being of our community. This requirement is consistent with public health guidance, our values, our student protocols, and recommendations from the Faculty Senate.

    LMU’s updated protocols require that all faculty and staff entering our campuses (1) be fully vaccinated against COVID-19 and (2) upload confirmation to Vax LMU. We will consider exemptions on a case-by-case basis for qualifying medical or religious reasons. When exemptions are granted, the university requires additional COVID-19 testing or imposes other safety requirements or restrictions. 

    Please note: faculty or staff who fail to comply with these updated protocols will be subject to sanctions and corrective action processes. Further information about the exemption request process and sanctions are forthcoming.

    Do I need a booster shot? 
    As of January 2022, LMU will require eligible community members to provide proof that they have received a COVID-19 booster within one month of eligibility, unless they have a medical or religious exemption. Upload your booster information as soon as possible in Vax LMU using your phone or tablet. Students requiring assistance navigating Vax LMU should contact the Dean of Students and staff/faculty may email Human Resources.

    Am I up to date on my COVID vaccine? 
    You are considered UP TO DATE on your vaccines per L.A. County Public Health if:

    • You are fully vaccinated and boosted, as reported in VaxLMU - OR -
    • You are fully vaccinated and not yet eligible for the booster, as reported in VaxLMU.

    You are considered NOT UP TO DATE on your vaccines per L.A. County Public Health if:

    • You are eligible for the booster but you have not received it, as reported in VaxLMU - OR -
    • You have not been fully vaccinated as reported in VaxLMU.

    Click here for a table outlining eligibility specific to each brand of vaccine/booster.

    What are the consequences if I am not up to date on my COVID vaccine?

    • If you are exposed to a positive case, you are required to quarantine.
    • Effective January 24, you required to test weekly at the LMU Testing Center:
      • Fully vaccinated and eligible for a booster yet not boosted – 1x per week
      • Those who have an exemption or are not fully vaccinated – 2x per week

    May I ask a community member about their vaccination status?
    No, a community member’s vaccination status is a private matter and protected by HIPAA and FERPA. Asking an individual to disclose their vaccination status is not permitted.

    How many students will be vaccinated by the start of classes?
    As of Aug. 30, 2021 100% of our students who access campus in the fall semester have been fully vaccinated, have an approved medical or religious exemption, or are in the process of becoming fully vaccinated.

    How many students are receiving exemptions?
    A small portion of our students were approved for medical and religious exemptions, less than 2.2% of all students.

    Are vaccinations and testing required for those who are on campus?
    Evidence of vaccination (uploaded to Vax LMU) or an approved medical or religious exemption are required for studentsfaculty, and staff prior to entering our campuses. 

    When are the university’s vaccination requirements in effect?
    The university began enforcing vaccination requirements for faculty, staff and commuting students on Aug. 30, 2021. The university began enforcing vaccination requirements for resident students when they moved into university housing. Those with an approved medical or religious exemption must be tested twice per week at the on-campus Testing Center

    How do I schedule an appointment at the on-campus Testing Center?
    To schedule an appointment, visit lmu.edu/covidappointments or utilize LMU’s Rave Mobile App and select the Lion Health tab. 

    What happens to faculty and staff who fail to comply with vaccination or testing protocols?
    Faculty or staff who fail to comply with these vaccination and testing protocols are subject to sanctions and corrective action processes. 

    Should vaccinated individuals be tested too?
    Yes, we encourage fully vaccinated students, faculty, and staff to get tested weekly at the Testing Center. Appointments must be made in advance.

    What will happen to students who receive exemptions?
    Students who receive medical or religious vaccination exemptions are permitted to attend in-person classes, and must be tested twice weekly.

    What will happen to students who fail to comply with vaccination or testing protocols?
    Students who fail to comply with vaccination or testing protocols are subject to sanctioning through the student judicial process. The university reserves the right to cancel their registration at any time for not adhering to these protocols.

    How will I know if my students are noncompliant or are facing sanctions?
    Similar to vaccination status, student judicial or conduct information is private and protected under FERPA.

    If I have a vaccination exemption and I am away from campus for an approved reason (e.g. sick, vacation, jury duty, etc), what do I need to do to remain in compliance with the testing center?
    If you are required to get tested and you are away from campus for at least three days of any given week (Sunday through Saturday), you must request to be temporarily excused from COVID testing to avoid being marked as non-compliant using this form.

    Do I still need to submit a Lion Health Check each time I visit campus?
    As of May 1, 2022 the Lion Health Check will no longer be required for visitors.


    Vax LMU

    Vax LMU is the university’s confidential vaccination documentation portal. All LMU staff, faculty, and students are asked to upload proof of vaccination in order to be exempt from campus testing. To upload, simply open lmu.edu/vaxlmu on your phone, snap a photo of your vaccination card once you’re in the app, and submit. If you need help uploading your card, you may visit the COVID Testing Center inside the Burns Rec Center and a staff member will assist you.


    Visitors

    Please view the most recent campus visitor policy.

    Are visitors allowed on campus?
    Yes. Starting May 1, the LMU Drive entrance to the Westchester campus will reopen to external guests. Guests will no longer need a pre-approved access placard to attend a scheduled event, Mass, or athletics competition. Also, Lion Health Check will no longer be required. On May 9, the Loyola Blvd. entrance will reopen to pedestrians. 

    Until May 1, all visitors and events with external guests must be pre-approved by the area’s Dean or Vice President or designee. Note that ride share and food delivery drivers do not require pre-approval.

    Do visitors need to be pre-approved to come on campus?
    Only until May 1, 2022. Starting May 1, the Westchester campus will fully reopen to external guests. Guests may access campus via the LMU Drive entrance, or on foot via the Loyola Blvd. entrance starting May 9.

    While at LMU, can visitors dine in the campus dining facilities?
    Yes. Visitors are welcome to grab a bite to eat while on campus.


    Working on Campus

    Employees may return to work on campus as approved by their manager.

    COVID Testing
    Testing twice per week is required for employees who have campus access and are not registered as fully vaccinated in Vax LMU.

    Effective Jan. 24, 2022, testing once per week is required for employees who have campus access and are not up to date on their vaccinations. 

    Testing is also available to fully vaccinated employees who are interested in getting tested. Appointments are required. For additional details, visit the COVID Testing Center website.

    COVID Vaccine
    After receiving your second COVID vaccine dose (or your first if Johnson & Johnson), upload your vaccination record in Vax LMU. (Tip: Use your phone or tablet, so you can take a picture of your record from within the Vax LMU website!)


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