Need-to-Know A-Z Index
This page will continue to be updated in real time, in alignment with changing protocols from Cal/OSHA and Public Health. Please view the "Change Log" tab for a summary of most recent updates.
LMU encourages community members to bookmark the link for easy reference during the fall 2021 semester.
Below are all the most recent content updates made to this page, by section.
- 09/21/21 - Illness
- What should I do if I'm feeling sick?
- 09/20/21 - Visitors
- My department is hosting a ticketed event. How do we get our guests registered?
- 09/17/2021 - Faculty and Teaching
- Will I be notified if a student of mine tests positive for COVID?
- Can I require a student to show a negative test, to return to my class after a suspected or confirmed COVID case?
- What should I do if a student tells me they're sick?
- 09/10/2021 - Visitors
- Are visitors allowed on campus?
- Do visitors need to be vaccinated?
- Will campus be opened further in the near future?
- 09/21/21 - Illness
Administrative & Academic Building Access
Buildings are currently open during business hours, 7 days a week, 7 a.m. - 11 p.m.
LMU community members have 24/7 OneCard access to the Westchester campus.
Elevator capacity is limited to minimize overcrowding; with some exceptions, elevators on campus have been set to a maximum of three (3) riders at a time. Please follow posted signs in elevators and/or in elevator lobbies.
HVAC Regular Maintenance Standards
Facilities Management continuously ensures campus HVAC systems are performing optimally, per guidelines set by the American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE).
HVAC systems are maintained according to ASHRAE Operations and Scheduling Guidelines for Existing Air Handling Units (AHU) during the pandemic. LMU adheres to a national standard code 180 set forth by ANSI (Approved American National Standards Institute), ASHRAE and ACCA (Air Conditioning Contractors of America). This outlines standard practice for inspection and maintenance of commercial building HVAC systems.
Current COVID-19 Pandemic Enhancements
Since March 2020, HVAC filtration levels in all campus systems have been increased to maximum system capacity in all campus buildings. LMU has also increased the frequency of HVAC filter replacement by 100% as compared to pre-COVID levels.
In preparation for campus reopening, FM has taken the following measures to ensure that campus HVAC systems were completely evaluated and operationally adjusted:
- Reviewed air distribution conditions of existing spaces, resolving any issues including but not limited to covered diffusers, blocked return air grilles, reduced supply diffusers/registers, and return exhaust grilles that create short cycling.
- Commissioned external professionals for assessment of airflow and review of overall system configuration.
- Reviewed and addressed any existing air quality issues, complaints, or deficiencies.
- Adjusted outside air dampers, to as high as 100% intake, to increase outside air exchange and return air ratios to enhance fresh air circulation.
- Improved central air filtration optimum levels via:
- sealing of edges in filter racks
- frequent replacement of all filters
- increased filter efficiency in all buildings by a minimum of 16% for large particles and 50% for small particles.
- Expanded scheduled air flow beyond normal business hours to increase the time period for air exchange.
- Performed general inspections of spaces to identify potential concerns for water leaks or mold growth that could negatively impact occupant health.
- Reviewed control sequences to ensure systems are operating according to ASHRAE specifications, maintaining required ventilation, temperature, and humidity conditions in occupied areas. Leveraged service contract with Siemens to ensure front end controls are working and functioning properly at all times.
- Performed modifications to increase the quantity of outside air and ventilation in offices and other spaces.
- Replaced 3,000 HVAC filters across campus
- Disinfected all individual air supply and return registers in every space on campus prior to occupancy.
Building Lobbies & Waiting Areas
Furniture can be used by the public. Distancing requirements no longer apply.
Who can access campus?
Campus is open for LMU students, staff, faculty, and approved contractors.
Beginning Aug. 17, the following visitors are permitted to visit campus:
- Those essential to facilities operations, cleaning, repair, or otherwise essential to university business;
- Those who have tickets to a performance that is directly associated with an academic program;
- Those who have tickets to an athletics competition on campus;
- Guest lecturers and community partners;
- Those who have registered in advance to attend a service at Sacred Heart Chapel.
On Sept. 10, this list will expand to include visitors attending various types of events on campus, with further details shared closer to the time. For more details, please visit the Visitors section of this A-Z Index.
All employees who have campus access and who are not registered in Vax LMU as fully vaccinated must get tested twice per week at the on-campus COVID Testing Center.
Hours of Operation
The Loyola Boulevard and LMU Drive gates are open to vehicles, pedestrians, and cyclists who have been approved to access campus, 7 days a week, 7 a.m. – 10 p.m. Visitors and those who do not have a OneCard must enter through LMU Drive.
Those approved to access campus after 10 p.m. (i.e., campus residents and employees approved to work on campus after hours), may tap in at the LMU Drive entrance. Once classes start, OneCard holders will be able to tap in 24/7 (please note, the Loyola Boulevard gate is closed to all vehicles at 10 p.m.; pedestrians will be required to tap in.)
Campus Business Hours
Business hours are Monday – Saturday, 7 a.m. – 7 p.m.
Administrative and academic buildings are open to LMU’s pre-pandemic hours of seven days a week, 7 a.m. to 10 p.m. OneCard holders can access the LMU Westchester campus during those times using the LMU Drive or Loyola Boulevard entrances. Those approved to access campus after 10 p.m. (i.e., campus residents and employees approved to work on campus after hours), may tap in at the LMU Drive entrance. (The Loyola Boulevard gate is closed to all vehicles at 10 p.m.; pedestrians will be required to tap in.)
Both in-person walking tours and self-guided driving tours are available for prospective students and their families. Click here to see all options and to RSVP. Contact Admissions for further details.
In June 2020, LMU received more than $2.3 million in CARES Act funding for direct student aid. More information and details on who is eligible and how to receive the CARES Act Emergency Relief Grant can be found on the Financial Aid website. For information on CARES Act eligibility, view the CARES Act Report.
Every classroom is stocked with sanitizing wipes, and hand sanitizer is available in classroom hallways, as well as lobbies and building entrances. Face masks are currently required indoors at all times, regardless of vaccination status, pursuant to existing L.A. Public Health mandates.
How do I get the trash can in my office emptied?
All individuals with private offices should place their trash and recycling bins outside their door at the close of business, so receptacles can be emptied.
How do I get my office cleaned?
Office services (including vacuuming, dusting, and general cleaning) are by request only. Please email email@example.com to request a cleaning, or to request supplies (sanitizing wipes and spray, hand sanitizer, and plexi shields).
What office cleaning services are provided? What am I responsible for?
- Cleaning wipes are provided to offices.
- Hand sanitizing stations are located at or near all building entrances, elevators, and copy/mail rooms.
- Hand sanitizer: available at or in close proximity to all building entrances; elevator entrances; high traffic service counters; housing building entrances; locker rooms; large open areas (e.g. villages, lounges, atriums).
- All bathrooms and pantries are stocked and replenished on a regular basis with soap and water. Pantries without sinks are equipped with hand sanitizer stations.
- Employees are responsible for cleaning and maintaining their individual workspaces, including desks, chairs, and computer equipment. Commonly used surfaces should be wiped down before and after use with products that meet EPA criteria for use against COVID-19 and are appropriate for the surface. Before and after use of shared equipment, individuals should wash their hands and wipe down equipment or supplies. Cleaning supplies that meet the EPA’s criteria for use will be provided to employees for this purpose.
For current figures on isolated, quarantined and confirmed cases of COVID-19 at LMU, please consult the COVID Dashboard.
Where can I get information about LMU isolation or quarantine instructions?
Please refer to the isolation/quarantine instructions found here.
What should I do if a friend or family member notifies me that they are COVID positive after I have spent time with them?
- Students who are fully vaccinated in Vax LMU and learn they were exposed to a positive case within the last 10 days: Self-initiate modified quarantine, and contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310.568.6868.
- Faculty, staff, or contractors who are fully vaccinated in VaxLMU and learn they were exposed to a positive case within the last 10 days: Monitor health closely, and get tested as soon as possible or on days 3 – 5 after exposure, whichever is later. Contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310.568.6868 if you develop symptoms or get a positive test.
- All individuals who are not fully vaccinated should self-initiate quarantine, and contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310.568.6868.
- All individuals who are symptomatic, regardless of vaccination status, should self-initiate isolation, and contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310.568.6868.
What should I do if I receive a positive COVID test result?
- Individuals who receive a COVID positive test, regardless of vaccination status, should self-initiate isolation and contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310.568.6868.
What should I do if I have COVID symptoms or just don’t feel well?
- Individuals who are symptomatic, regardless of vaccination status, should self-initiate isolation and contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310.568.6868.
When may I return to campus in-person after having COVID-19?
You may return to in-person instruction after completing L.A. Public Health's isolation guidelines and once cleared by the COVID Support Team.
May I attend class or go to work if I am COVID positive?
Students and employees who test positive may not leave their homes unless they are obtaining essential medical care, and must follow isolation guidelines.
When can students return to class after they test positive?
The COVID Support Team will provide instructions about when they may return to campus.
Do I need to tell my professor and/or supervisor that I'm sick?
You are responsible for communicating the reason for your absence to your instructors or supervisors, though you do not need to disclose the specifics of your health status.
What happens if a student doesn't notify their professor that they're sick?
If a student does not directly communicate with their faculty, faculty should treat the absence as they would typically.
How does LMU clean affected areas, in the event of a positive case?
Additional cleaning and sanitation measures will be implemented for locations used by individuals who are confirmed or suspected to have COVID-19. Procedures include wiping all surfaces with a sanitizing disinfectant approved by the EPA to kill COVID-19 and/or use of electrostatic disinfection machines to sanitize all surfaces.
How does LMU conduct contact tracing?
The COVID Support Team handles contact investigation and communication with positive, symptomatic or exposed individuals. Contact tracing is conducted for every individual who is lab-confirmed COVID positive and has been on one of LMU's campuses during the period in which they were infectious.
What happens if there is a positive case?
In the event of a positive case, the COVID Support Team immediately initiates contact investigation, and provides instructions for home isolation (and quarantine for those exposed).
Will I be notified if I was in contact with a positive case?
All those who are identified as a close contact (within 6 feet for a cumulative 15 minutes over a 24 hour period) will be notified by phone and by email, and provided with instructions for testing (and quarantine if applicable).
Will I be able to know who I was in close contact with, who tested positive?
In support of the individual's privacy and in alignment with contact tracing protocol and best practices, the name or other identifying information of the positive case will not be disclosed to the close contacts, their faculty, their supervisors or any other individual in accordance with FERPA requirements.
How does LMU tell the community about COVID positive cases and exposures?
Anyone may track the current isolation and quarantine count in addition to the number of cases on the LMU COVID-19 Dashboard, which is updated daily.
Will anything be posted in the actual location where a confirmed case was found?
Per Cal/OSHA requirements, a notice will be posted for 24 hours at the general location of the primary worksite of an employee who is lab-confirmed COVID-positive, while also maintaining that employee's confidentiality.
Will LMU notify the community in the case of a larger outbreak?
The university will be notified via LMU Alert if there is a cluster of lab-confirmed cases; a cluster is defined by L.A. County Public Health as at least 3 epidemiologically linked cases. Details about the individuals who are lab-confirmed COVID positive will not be disclosed. This measure is in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. As of July 8, 2020, a set of three (3) or more related positive cases within 14 days is the legal requirement for an LMU Alert.
How does LMU coordinate contact tracing with L.A. County Department of Public Health?
The COVID Support Team Leader will report all lab-confirmed positive cases and exposures the L.A. County Department of Public Health, Acute Communicable Disease Unit daily in accordance with the County's Guidance for Exposure Management in Higher Education.
How is the COVID Support Team notified of a positive case?
The COVID Support Team is automatically notified of positive results from tests collected at the LMU or LLS Testing Centers. Individuals who are tested off campus are expected to contact the COVID Support Team as soon as they receive a positive result. The COVID Support Team is available 7 days a week and may be reached at COVIDSupportTeam@lmu.edu or 310.568.6868 from 8:30am – 8:30pm.
COVID Safe Return Initiative
LMU Environmental Health & Safety has developed the COVID - Safe Return Initiative, a program that facilitates ongoing communication of protocols and streamlined support to colleges, schools, and departments, to ensure that all employees have a safe and compliant workspace. Learn more here.
Customer Service Windows/Counters
Service counters may reopen. Please work with your manager or unit leader on reopening plans. Plexiglass barriers are not required, but may be requested via a unit’s COVID Safety Liaison.
Based on your location, the Distribution Center (DC) is able to make twice-weekly visits to all campus mail stops. Office spaces must be open for deliveries to be made. Staff may also visit the DC to pick up or drop off items (lines are shortest from 7:30am - 9:30am). Please contact the Distribution Center Help Desk (DCHD@lmu.edu) to request deliveries.
Daily deliveries are expected to resume later this fall.
Please see Food Deliveries below.
On July 17, L.A. County reinstated a mandate requiring all individuals to wear a mask indoors, regardless of vaccination status. Accordingly, LMU community members must wear masks indoors on our campuses, regardless of vaccination status. Masks are optional outdoors for those who are fully vaccinated in Vax LMU. Masks are required outdoors for those not fully vaccinated, when physical distancing cannot be maintained.
Any employee who would like an N95 mask may request one via this form. Per Cal/OSHA, N95 masks may be worn up to 5 times.
Do I need to wear a mask indoors while on campus?
LMU continues to align our policies with L.A. County Department of Public Health requirements and guidance from regional, state, and federal public health authorities. Regardless of your vaccination status, cloth or disposable masks that follow Public Health guidelines are required while indoors.
What type of mask should I wear?
L.A. County Public Health recommends the following types of face coverings: cloth masks, surgical masks, N95 and KN95 respirators. Bandanas and scarves are not recommended. You can view L.A. County Public Health's full face mask recommendations here.
Should I wear a mask at indoor performances?
Yes. Masks are required indoors. For performances, masks must be worn indoors during rehearsals, but may be removed while performing.
Should I wear a mask at outdoor events?
Masks are strongly recommended at crowded outdoor events regardless of vaccination status and especially if you are not vaccinated.
May I wear a face shield instead?
Face shields with drapes are permitted as a reasonable accommodation only. To submit a request to use a face shield, students should contact DSS and faculty and staff should contact HR.
May I remove my mask in private?
You may remove your mask if you are alone in a private office with the door closed, or while eating or drinking in a specific location (ie. not while walking). Campus residents may remove their masks when in their apartment or residence hall room, as roommates are considered a single household. Residents should, however, wear a mask while in common areas.
How do I request an N95 mask?
Faculty or staff may request an N95 or clear mask by submitting this form.
What do I do if I see someone who is not wearing a mask indoors?
If you see someone not wearing a mask indoors, share a friendly reminder and request that they wear a mask while indoors, as required by the university and public health authorities.
Do I need to wear a mask during performances?
For performances, masks must be worn indoors during rehearsals, but may be removed while performing.
Faculty & Teaching
Are cleaning supplies available for my classroom?
Cleaning supplies will be provided either inside or just outside classrooms, for faculty and students who wish to use them. If your supply runs low, please notify your area's COVID Safety Liaison.
Will we physically distance in classrooms? Can I ask that students physically distance themselves?
Public health authorities are no longer requiring physical distancing in classrooms; therefore, they are set up for normal capacity. If you wish to physically distance in the classroom, at your discretion, you may ask your students to spread out. However, any furniture that is moved during a class must be returned to its prior location at the end of the class.
Can I eat or drink while teaching?
Drinking is permitted, although it is recommended that anyone who removes their mask around others does so with care. Individuals should refrain from eating during class, and instead eat during a break.
Modality Options and Technology Support
As a faculty member, if the need arises, how do I change the modality of a course from in-person to online?
Courses are to be taught in the modality listed in PROWL. Changing a course's modality (e.g. in-person to online) may only be requested in extraordinary, rare circumstances. If required, the instructor of record should request a modality change by contacting the department chair, who will then submit to the dean's office for consideration and approval. If the reason for a change arises from a medical condition, the instructor should contact Human Resources who will facilitate the reasonable accommodation process.
How should I prepare for a student needing to attend class remotely?
You can find resources at the Online Learning page. Should others in your class have been exposed to the positive case, they (and you, if included) will be contacted by the LMU COVID Support Team for contact tracing. Faculty are encouraged to maintain a seating chart to support possible contact tracing efforts.
Should I create a seating chart?
Most learning spaces have flexible furniture, therefore there are no set layouts or each room. Based on your needs, seating charts can simply be made through Powerpoint templates, or other products. Please reach out to your Instructional Technologist for assistance.
Can faculty conduct office hours remotely?
Yes, faculty may choose to conduct their office hours remotely using Zoom or other technology available to all students in their classes.
What are my options for using a microphone during class?
All general purpose classrooms have microphones already installed, as well as a movable HD webcam with stereo mic, to enable Zoom or Classroom Capture (Echo360) recording. Additional equipment is available for specific needs. Please visit your classroom(s) and reach out to your Instructional Technologist to discuss needs. You can also read more here.
What are my support options for producing class content?
Thanks to generous funding from the Fletcher Jones Foundation and the Bill Hannon Foundation, this fall will see the opening of the Creative Services Studio in University Hall 3218. Three all-in-one recording studios will be fully supported by a live service staff, and help faculty record lectures, demonstrations, podcasts, and instructional material. All content is edited live, so faculty post-production work is minimized. For more information, visit LMU ITS Creative Services
Are outdoor spaces available to reserve for course instruction?
Instructors are welcome to use outdoor spaces for instruction. Please note: there are no reservations or support for outdoor space -- faculty may take their class outside and find an area suitable for instruction. Before moving outside, please consider if the space is accessible to all students, allows all students to participate in the pedagogy utilized, and whether the environment is conducive to teaching the class.
Are field trips and other off-campus trips permitted?
Field trips and off-campus engagements associated with courses are currently allowed pursuant to LACDPH health and safety guidelines.
Faculty Illness & COVID Protocols
What are my teaching options should I become ill?
Instructors who are unable to access campus because of illness should notify their department chair to discuss coverage for their classes. Short-term options (up to two weeks) include the use of Zoom or asynchronous modalities. Longer-term illness or serious impairments may require arrangements for substitute instructors. Any employee accommodations due to illness should be reported to Human Resources.
Student Illness & COVID Protocols
What should I do if a student reveals to me that they have COVID?
Instruct your student to contact the COVID Support Team immediately if they have not already done so, for resources and support. It is mandatory that they report their positive case to LMU, for contact tracing purposes. Please do not share your student's positive case with anyone else, to protect their privacy per FERPA.
What should I do if a student tells me they're sick?
If a student feels ill (but not necessarily COVID-related symptoms), remind them to stay home and not return to campus (or leave their on-campus residence) until their symptoms have subsided and they are fever free for 24 hours without the use of medication. Students are encouraged to contact Student Health Services or their medical provider for an evaluation of symptoms. If they have COVID symptoms, they should make an apponitment to get tested at the on-campus COVID Testing Center (or off-campus with their medical provider or an L.A. County site, if they prefer).
Will I be notified if a student of mine tests positive for COVID?
Students are responsible for notifying their professors as they would for any absence, COVID or otherwise. LMU will not notify faculty on the student's behalf, as this is a violation of FERPA privacy laws.
Am I allowed to request documentation of a COVID positive test or isolation/quarantine?
No, you cannot require specific proof of a COVID test or close contact. Your student may choose to provide it, but you cannot ask a student to waive their FERPA rights. If a student misses an exam or a number of class days, please submit the student's name to Community of Care to help LMU support you and your student.
Can I require a student to show a negative test before returning to my class after a suspected or confirmed COVID case?
No. Any individual who has recently had COVID, as confirmed by a lab-based PCR test, will likely test positive for the following 90 days. As such, any resulting test is most likely inaccurate during the proceeding 90 days and not reflective of an active infection. Requiring a negative test is not appropriate, and in violation of CDC and L.A. County Public Health guidelines.
How might I address mask wearing with my students more broadly?
For faculty, the Center for Teaching Excellence provides a clear statement that faculty may include in their syllabi regarding mask requirements while indoors. It also provides protocols for noncompliance and provides resource links and contact information for reporting noncompliance. For everyone's safety, faculty should request that students who are noncompliant remove themselves from their classroom.
There are no specific COVID restrictions on field work.
Filming on Campus
Who can I contact if I have a question about COVID safety in the workplace?
If any employee has concerns about the COVID safety of their workspace, please contact your COVID safety liaison.
How do I find answers to questions related to instruction that are not answered here?
As we navigate uncertainty together, please continue working with your deans’ offices to address your questions and concerns. You may also send requests for a question to be added to these FAQs by emailing CommunitySupport@lmu.edu.
Where can I find the most updated information regarding LMU’s return to campus?
The LMU.edu/Together site has been the university’s hub of information throughout the pandemic. As a reminder, this A-Z Index is your comprehensive resource for up-to-date information on a number of topics related to campus life. You may also view current and cumulative COVID-19 data at the LMU COVID Dashboard.
What should I do if I’m feeling sick?
If you feel sick or you learn you were exposed to a COVID-19 positive case, do not come to campus (or leave your on-campus residence) or attend in-person classes and meetings.
- Seek medical attention and get tested. Students may schedule a telehealth appointment or message with a Student Health Services provider via myhealth.lmu.edu. Staff and faculty should contact their medical provider.
- COVID tests are available free of charge to members of the LMU community. Schedule your appointment at lmu.edu/covidappointments.
- Stay home and isolate yourself. Do not leave your residence or socialize with others until you are fever-free and symptoms have subsided for 24 hours - this includes going to class, work, and eating in the dining halls. If you must enter common areas in your residence, wear a mask and stay at least 6 feet away from others.
- After you seek medical care, if your doctor believes you have COVID or you have received a positive COVID test, please contact the LMU COVID Support Team for further instructions and resources.
Are indoor in-person meetings permitted on campus?
Yes, however, all in attendance, regardless of vaccination status, must wear a mask if the meeting is indoors.
What are the meeting options for official faculty department meetings?
For faculty meetings and voting procedures that are required to be in-person per the Faculty Handbook, the provost extends the exception to the handbook to conduct these meetings and votes remotely during the fall semester only. These include meetings and votes:
- in final selection of full-time personnel in the department for hiring by the university;
- regarding termination of full-time personnel;
- on the application by a member of the department for advancement to tenure and on the application by a member of the department for promotion in rank; and,
- casting ballots in the Committee on Rank and Tenure.
Can I book fixed space on campus?
Due to limited staff support, the Conference & Event Services department is only able to book fixed event spaces, as they cannot provide equipment delivery, setup or make adjustments to event space. To book your meeting or if you have questions, please email firstname.lastname@example.org.
In alignment with public health guidance, fall 2021 instruction and learning spaces returned to pre-COVID capacities (with no distancing requirements).
The Office of International Students and Scholars (OISS) continues to serve as a dedicated resource for international students as they transition back to campus for the fall 2021 semester. Please visit the OISS FAQ page for the latest information, and feel free to contact email@example.com with questions unique to your personal situation.
What happens when an individual is identified as a close contact* to a COVID-positive case**?
- For employees who are fully vaccinated and considered a close contact (within 6 feet for at least 15 minutes) and are asymptomatic: there are no restrictions on activity, and the individual must get tested on days 3-5 after exposure to the positive case.
- For students who are fully vaccinated and considered a close contact and are asymptomatic: they are restricted with activity, and may only attend classes and academic programs. They may not go to social events, gatherings, large events, public spaces, restaurants, or work. Individuals may visit a restaurant to pick up take-out food, and may visit the library to retrieve materials only. This is considered a Modified Quarantine, as defined by L.A. Public Health. They must get tested 3 – 5 days after exposure to the positive case. If negative, they are released from Modified Quarantine. If they choose not to get tested, they must remain in Modified Quarantine for 10 days since the last date of exposure to the positive case.
- For employees AND students who are NOT fully vaccinated and considered a close contact and are asymptomatic: they are required to go into full quarantine for 10 days from the last date of exposure from the positive case. LMU facilitates curbside testing for these individuals on days 3-5 after exposure, so they may get tested but do not come into close contact with others at the testing center.
*Close contact is defined by L.A. Public Health as an individual who is within 6 feet of a positive case for at least 15 minutes over a 24 hour period, regardless of masking.
**COVID positive is defined as an individual who has a positive diagnostic swab or saliva viral test for COVID-19 or whose healthcare provider thinks they have COVID-19. Note: an individual who has had COVID-19 in the past 90 days will continue to test positive even when they are no longer infectious. If an individual who had COVID-19 in the last 90 days has a new positive diagnostic test for COVID-19 and is asymptomatic, they are not presumed to have COVID-19 and are instructed to talk with their doctor to obtain a diagnosis.
Modified Quarantine instructions for fully vaccinated, exposed students who are asymptomatic:
- Stay home except to attend classes and academic programs, pick up take-out food, or retrieve items from the library.
- On-campus residents may continue to stay in their assigned residence halls.
- Do not participate in any social gatherings or attend events regardless of size.
- Do not dine in restaurants or on-campus dining facilities, or go in offices or any other public spaces, including the library or fitness facilities (indoors or outdoors).
- Get tested on days 3-5 after exposure to the positive case, as that is when you, if positive, will likely have the highest viral load, which will be detected in a lab-based saliva or swab test.
- If you choose not to get tested, maintain modified quarantine for 10 days.
- If you test positive, you must follow isolation instructions.
Quarantine instructions for students and employees who are not fully vaccinated as documented in VaxLMU:
- Stay home and separate yourself from others in your household until your home quarantine ends.
- Do not leave your residence except for essential medical care. When obtaining medical care, drive yourself, if possible. If you cannot drive yourself, keep as much distance as possible between you and the driver and others by sitting in the back seat, leaving the windows down, and wearing a mask. If you do not have a mask, wear a cloth face covering.
- If someone from outside your household is shopping for you, ask them to leave the food and other supplies at your door and pick them up after the person has left.
- On-campus residents are provided with a dedicated quarantine space and support coordinated by the Student Housing Office.
- An individual is cleared from quarantine:
- After 10 days provided you are asymptomatic. The COVID Support Team checks in with every individual quarantined in advance of their clearance date to monitor their symptoms and fever before providing official clearance from quarantine - OR –
- After 7 days provided that you have a negative COVID that was collected on or after day 5 since last exposure to the positive individual.
What happens if an individual has COVID?
If an individual has COVID-19 – meaning they have tested positive for COVID-19 using a saliva or swab viral test (lab-based as opposed to rapid) or their healthcare provider thinks they have COVID-19, regardless of their vaccination status, they are required to isolate.
- If symptomatic, the individual must isolate for 10 days from symptom onset or 24 hours fever free and after symptoms subside without the use of medication, whichever is longer.
- If asymptomatic, the individual must isolate for 10 days from the date the specimen was collected that yielded a positive result. If the individual develops symptoms during the isolation period, they must remain in isolation for the full 10 days, until they are 24 hours fever free and after symptoms subside without the use of medication, whichever is longer.
- If an individual has had COVID-19, they will continue to test positive for 90 days. If an individual in this situation has received a new positive COVID test during the 90 days while they are asymptomatic, they should talk with their doctor to determine if they in fact have COVID again.
- Note: Individuals who have COVID-19 symptoms are required to isolate. If they receive a negative viral test collected 3 – 5 days after symptom onset, they may be cleared from isolation.
Isolation Instructions for those who have COVID-19:
- Stay home and separate yourself from others in your household until your home isolation ends.
- Do not leave your residence except for essential medical care. When obtaining medical care, drive yourself, if possible. If you cannot drive yourself, keep as much distance as possible between you and the driver and others by sitting in the back seat, leaving the windows down, and wearing a mask. If you do not have a mask, wear a cloth face covering.
- If someone from outside your household is shopping for you, ask them to leave the food and other supplies at your door and pick them up after the person has left.
- On-campus residents are provided with a dedicated isolation space and support, coordinated by Student Housing.
- An individual is cleared from isolation after 10 days, until they are 24 hours fever free and after symptoms subside without the use of medication, whichever is longer. The COVID Support Team checks in with every COVID positive case in advance of their clearance date to monitor their symptoms and fever before providing official clearance from isolation.
The Library is open for all those approved to access campus -- no reservations required. To learn more about in-person services, click here. Please note, study spaces should still be reserved in advance -- to do so, click here.
Lion Health Check
As of June 28, 2021, the Lion Health Check is no longer required for LMU students, faculty, staff, on-campus residents, or others with OneCard access.
Visitors who are approved to access campus must continue to complete the Lion Health Check prior to entering LMU.
All employees and students should continue to monitor their health closely, and not come to campus (or if an on-campus resident, remain in their on-campus residence) if they feel sick or experience any symptoms, including those commonly associated with COVID. Those who have COVID symptoms should contact the COVID Support Team without delay.
Loyola Law School Community
Members of the LMU Loyola Law School community should review the LLS Student FAQs and LLS Faculty & Staff FAQs. Visit LLS Together for more LLS-specific information. For questions specific to LLS, please contact LMU Loyola Law School Student Affairs at 213.736.8151, or firstname.lastname@example.org.
Providing food at meetings and/or in the office is permitted. Since all those who are eating together may not be vaccinated, it is encouraged that meals are eaten outdoors, that buffet-style is avoided or limited, and that those who are not vaccinated are able to maintain a 6-ft distance from others while eating as practical.
Full use of breakrooms is permitted. Since all those who use the breakroom may not be vaccinated, individuals should be able to distance themselves from others. Congregating or crowding should be reduced to the extent feasible.
Coffee Pots & Water Coolers
Water coolers and shared coffee pots are permitted.
Mental and Emotional Wellbeing
Students can contact Student Psychological Services at 310.338.2868 to schedule an appointment via telephone or Zoom. In-person appointments are dependent on current L.A. County Public Health guidelines. You may also connect with an on-call therapist, available 24/7, by calling 310.338.2868 and pressing #2. Additionally, Therapy Assist Online (TAO) provides psycho-educational material and is available to all students at email@example.com.
Employees can utilize the Employee Assistance Program, which offers a 24-hour emergency hotline as well as phone or video counseling sessions. To make an appointment, call 877.240.6863 for 24/7 support. For additional wellness information, please visit Human Resources/Wellness.
Lobby furniture may be used by individuals who are seeking services or waiting for a meeting. Per L.A. Public Health protocol, there are no distancing or capacity requirements in lobbies at this time.
Sparkletts restarted regular campus-wide coffee services on Tuesday, August 24.
Water Cooler Servicing and Repairs
As faculty and staff return to office spaces, please check if your Sparkletts equipment fell into disrepair over the past year. If repairs are necessary, please contact firstname.lastname@example.org or contact the number on your bill. Please also review the Sparkletts Covid Safety FAQ, including instructions for flushing out water coolers. Full machine cleaning is available upon request at an additional cost.
For full fall offerings and hours of operation, please visit LMU Dining.
On-campus housing is fully open for the 2021-22 academic year. Students must be fully vaccinated or have an approved medical or religious exemption to live in on-campus housing. Please review the current housing policies or contact Student Housing for more information.
On-Campus Retail and Bookstore
The Bookstore is open – check the website for hours.
Outdoor areas are open for use without restriction.
When will the university restart parking deductions from my paycheck?
In conjunction with the return to campus, parking deductions for the Westchester campus began with the Aug. 27 paycheck for staff, and Aug. 31 paycheck for faculty.
When is parking enforced?
Paid parking is enforced Monday through Friday, 8:00 a.m. – 8:00 p.m.
Parking assignments are enforced Monday through Friday, 8:00 a.m. – 5:00 p.m.
CVC regulations and time restricted stalls are enforced 24/7.
EV Charging Stations available in FEA-LSB and University Hall.
How will you determine my parking deduction from my paycheck?
If you wish to continue with your previously scheduled parking payroll deduction that was in place in March 2020, no action is required.
What if I would like to change my parking deduction?
Do I have to renew my parking deduction each month?
No. Once you register, the payroll deduction automatically renews each month. The deduction will show as valid through the last day of the current month, and auto-renew on the first day of the following month.
Is the Burns Recreation Center open again?
Burns Recreation Center reopened to students, faculty, and staff only, not guests, on Monday, Aug. 23.
What are the hours for the Burns Rec Center?
Fall hours began on Monday, Aug. 30. Masks are required at all times inside the Burns Recreation Center and during all group fitness classes. Family memberships are not available at this time.
Resident Hall Access
Limited to residents only. Non-residents, non-residential staff and others are prohibited, except essential visitors such as personal care attendants for students with disabilities.
Ride-Sharing and Transportation
Multiple individuals sharing a cart or riding in a vehicle together is permitted. Vehicle windows should be opened whenever practical, and masks are required for individuals not considered “fully vaccinated” in Vax LMU.
The free LMU shuttle between the Westchester and Playa Vista campuses is operational, and available to all students, staff, and faculty. You must tap your OneCard to enter the shuttle. Face masks are required at all times while on the shuttle, per L.A. County Public Health mandate.
For a list of stops and updated schedule, please visit the Playa Vista Shuttle website. You may also download the LMU Transit app, available on iOS and Android platforms.
Spectators at Athletics Competitions
Only those ticketed by invitation of Athletics/Student Athletes at this time.
Student Affairs offers both in-person and online student events, activities, and programs during the fall semester. Upcoming activities can be found on Student EXP.
All student events and activities, whether on or off campus, are subject to the most current L.A. County Public Health and university guidelines.
How can students get involved?
Students interested in getting involved with registered student organizations and other student life programs are encouraged to log into LEO, LMU’s online student engagement platform and hub for all campus activities and involvement opportunities.
How can student organizations request event approval?
The procedures for registered student organizations to request event approval and reserve space are available here.
Student leaders of departmental student programs (i.e., ASLMU, Mane Entertainment, Residence Hall Association, Intercultural Facilitators, etc.) should reserve on-campus event spaces through their staff advisor.
Testing on Campus
LMU offers free on-campus COVID testing to students, faculty, staff, and contractors at the COVID Testing Center. As noted in the July 16 Community Advisory, those who are not registered in Vax LMU are required to get tested twice per week at the on-campus COVID Testing Center. Voluntary testing for fully vaccinated individuals is also available by appointment.
To register for an appointment, please visit lmu.edu/covidappointments. You may also sign up via the Rave Mobile App (select the Lion Health tab). To learn more, visit the On-campus COVID-19 Testing Center page.
Does testing take place prior to performances?
Any community partner (non-LMU student or employee) must test before the production and twice per week during the production.
Domestic university-related travel, including research trips, conferences, immersion trips, volunteer or work programs, service learning, fellowships, or professional development activities, is permitted for fully vaccinated individuals.
Can I travel on university business this year if I have an approved exemption?
Domestic travel by non-vaccinated individuals with approved medical or religious exemptions is approved on a case-by-case basis. These individuals will be required to follow all CDC protocols upon their return. You can learn more here.
Can I travel internationally?
All university-sponsored international travel remains suspended at this time. Further updates will be provided as restrictions change.
University Sponsored Events (conferences, receptions, ceremonies, performances, or meetings involving food)
Meetings and events are permitted on campus. Please make event reservations with the Event Scheduling Office for the fall semester using the 25Live Scheduling Portal (more information here). Please check the Visitors section for more details on campus visitor access policy.
Vaccinations Required for LMU and LLS Faculty and Staff
With new variants becoming even more contagious, effective on August 30, 2021, LMU is enforcing vaccination requirements for faculty and staff to ensure the safety and well-being of our community. This requirement is consistent with public health guidance, our values, our student protocols, and recommendations from the Faculty Senate.
LMU’s updated protocols require that all faculty and staff entering our campuses (1) be fully vaccinated against COVID-19 and (2) upload confirmation to Vax LMU. We will consider exemptions on a case-by-case basis for qualifying medical or religious reasons. When exemptions are granted, the university requires additional COVID-19 testing or imposes other safety requirements or restrictions. For example, faculty or staff who are granted an exemption are required to wear a mask at all times and be tested twice per week at the on-campus COVID Testing Center.
Please note: faculty or staff who fail to comply with these updated protocols will be subject to sanctions and corrective action processes. Further information about the exemption request process and sanctions are forthcoming.
May I ask a community member about their vaccination status?
No, a community member’s vaccination status is a private matter and protected by HIPAA and FERPA. Asking an individual to disclose their vaccination status is not permitted.
How many students will be vaccinated by the start of classes?
As of Aug. 30, 2021 100% of our students who access campus in the fall semester have been fully vaccinated, have an approved medical or religious exemption, or are in the process of becoming fully vaccinated.
How many students are receiving exemptions?
A small portion of our students were approved for medical and religious exemptions, less than 2.2% of all students.
Are vaccinations and testing required for those who are on campus?
When are the university’s vaccination requirements in effect?
The university began enforcing vaccination requirements for faculty, staff and commuting students on Aug. 30, 2021. The university began enforcing vaccination requirements for resident students when they moved into university housing. Those with an approved medical or religious exemption must be tested twice per week at the on-campus Testing Center.
How do I schedule an appointment at the on-campus Testing Center?
What happens to faculty and staff who fail to comply with vax or testing protocols?
Faculty or staff who fail to comply with these vaccine and testing protocols are subject to sanctions and corrective action processes.
Should vaccinated individuals be tested too?
Yes, we encourage fully vaccinated students, faculty, and staff to get tested weekly at the Testing Center. Appointments must be made in advance.
What will happen to students who receive exemptions?
Students who receive medical or religious vaccination exemptions are permitted to attend in-person classes, must wear masks at all times, and must be tested twice weekly.
What will happen to students who fail to comply with vax or testing protocols?
Students who fail to comply with vaccination or testing protocols are subject to sanctioning through the student judicial process. The university reserves the right to cancel their registration at any time for not adhering to these protocols.
How will I know if my students are noncompliant or are facing sanctions?
Similar to vaccination status, student judicial or conduct information is private and protected under FERPA.
If I have a vaccination exemption and I am away from campus for an approved reason (e.g. sick, vacation, jury duty, etc), what do I need to do to remain in compliance with the testing center?
If you are required to get tested and you are away from campus for at least three days of any given week (Sunday through Saturday), you must request to be temporarily excused from COVID testing to avoid being marked as non-compliant using this form.
Do I still need to submit a Lion Health Check each time I visit campus?
The Lion Health Check is only required for visitors; at this time, students, faculty, and staff with regular campus access are no longer required to submit daily Lion Health Checks.
Vax LMU is the university’s confidential vaccination documentation portal. All LMU staff, faculty, and students are asked to upload proof of vaccination in order to be exempt from campus testing and mask mandates. To upload, simply open lmu.edu/vaxlmu on your phone, snap a photo of your vaccination card once you’re in the app, and submit. If you need help uploading your card, you may visit the COVID Testing Center inside the Burns Rec Center and a staff member will assist you.
Are visitors allowed on campus?
To safeguard community health, and ensure safe and responsible in-person instruction and co-curricular activities, the university is limiting gatherings and only permitting essential visitors or events on campus. Pre-approved essential visitors are permitted on campus if they adhere to LMU protocols. Essential visitors include:
- Those essential to instruction, instructional or co-curricular support, facilities operations, cleaning, repair, or otherwise essential to university business;
- Those who have pre-purchased tickets or registered/RSVPed in advance to a performance directly associated with an academic program;
- Those who have pre-purchased tickets to an athletics competition;
- Guest lecturers and community partners, including:
- individuals collaborating on research, creative work, or teaching;
- prospective donors meeting with a dean or UA team member;
- approved companies partnering with LMU to provide internships;
- third-party academic service providers;
- Those who have registered in advance to attend a service at Sacred Heart Chapel;
- Uber/Lyft and food delivery drivers, arriving on campus for a rideshare pickup/dropoff or food delivery.
Risk factors for future events will be evaluated on a case-by-case basis.
Do visitors need to be vaccinated?
All visitors must complete the Lion Health Check and attest that they are fully vaccinated or have been tested with a negative result within the 72 hours prior to their visit to campus.
Do visitors need to be approved to come on campus?
Yes, all visitors must be pre-approved to access campus by a dean or vice president.
What is the process for visitors to be approved?
Requests must be submitted by the dean or vice president to Public Safety’s Campus Access Team with at least two business days’ notice. Departments hosting ticketed events must follow the instructions below. All visitors must complete the Lion Health Check and attest that they are fully vaccinated or have been tested with a negative result within the 72 hours prior to their visit to campus.
My department is hosting an approved event (that meets the parameters defined above). How do we get our guests onto campus?
For those hosting an approved event with external visitors in accordance with the campus access policy, please complete the following steps:
- Email email@example.com and firstname.lastname@example.org one week prior to your event, and include the number of participant/vehicles expected, the date/time of the event, event name, and day-of contact.
- On the day of the event, a representative from your area will be required to check in pre-ticketed guests. The representative should arrive at the LMU Drive gate one hour prior to the event, and remain at the gate until your last guest arrives (or at your established cut-off time for guests to check in). Please note: if a representative from your department is not present at the gate, your guests will not be admitted to campus.
- Upon arrival at the gate, please introduce yourself to the Public Safety officer and let them know what event you are checking in.
- When checking your guests in, the representative at the gate should confirm that they are pre-registered or have a pre-purchased ticket, and that every individual in the vehicle has completed the Lion Health Check. Anyone without a completed Lion Health Check, and anyone who received a red "X" in the Lion Health Check, is prohibited from entering campus; no exceptions.
Will campus be opened further in the near future?
This visitor access policy will remain in place for the foreseeable future. Please continue to check back for further updates.
Working on Campus
Employees may return to work on campus as approved by their manager.
Testing twice per week is required for employees who have campus access and are not registered as fully vaccinated in Vax LMU.
Testing is also available to fully vaccinated employees who are interested in getting tested. Appointments are required. For additional details, visit the COVID Testing Center website.
After receiving your second COVID vaccine dose (or your first if Johnson & Johnson), upload your vaccination record in Vax LMU. (Tip: Use your phone or tablet, so you can take a picture of your record from within the Vax LMU website!)