Daily Update for Faculty & Staff With Information on Summer Session, FERPA
FERPA Reminder in an Online Learning Environment
As we move remotely through the remainder of the spring semester, please keep in mind the Family Educational Rights and Privacy Act (FERPA) and how FERPA views the online learning environment.
FERPA is a federal law that protects the privacy of student education records. Education records (§99.3) cover a range of information about a student which include, but is not limited to, print, computer media, video or audio tape, film, and digital recordings. Generally, written permission must be received from an eligible student in order to release any information from a student’s education record. If we do not have written permission from the student, we are unable to share information related to a student’s education record unless pursuant to a limited list of exceptions or if the information is shared with a school official who has a “legitimate educational interest” (34 CFR § 99.31).
In an online teaching environment, class sessions may be recorded and shared even if a student has not consented to share their information. Class recordings can be shared without consent within the class as part of the class learning process. Even in the situation where a student has opted out of having “directory information” shared, the university can still share the recorded session within the classroom, which includes remote instruction. However, sharing the recording outside of the class requires consent from the students before any such disclosure.
Faculty should not share recorded class sessions with anyone who is not a member of the class without written consent. Additionally, pictures/screen shots of Zoom sessions should not be posted on any platform without written consent.
For further clarification or more information about FERPA, please contact firstname.lastname@example.org.
Summer Undergraduate Research Program to be Held Remotely
In light of Los Angeles’s Safer at Home order and LMU’s move to online instruction for summer classes, the Summer Undergraduate Research Program (SURP) will be held remotely this summer, from May 18 – June 26, with modifications. Students who have already applied for SURP and faculty mentors of student applicants will be receiving an email shortly with additional information about pending applications. The details of the program and modifications can be found here.
Summer Housing 2020
The Student Housing Office is committed to offering summer housing to all students who were approved to remain in university-owned and operated housing after March 22, 2020. Information about summer housing rates and the application process will be made available to these residents on April 16. The deadline to complete applications is April 24. Those residents who do not apply for summer housing and who will be moving out at the end of the spring term will be sent information about the move-out process.
The university is unable to offer summer housing to additional students while the city of Los Angeles and the state of California Safer at Home orders remain in place. Should these orders be altered or lifted, the university will evaluate the feasibility to offer housing to students enrolled in LMU summer courses, participating in registered internships and/or those approved to work 20 or more hours per week on campus.
Please contact the Student Housing Office at email@example.com or 310.338.2963 if you have any further questions.
LMU Conferences and Events Update
All events scheduled through Conference and Event Services through May 31, 2020 will be canceled. No new events will be reserved during this time.