Community Advisory | 03.26.2020

LMU continues to monitor the spread of coronavirus (COVID-19) and is working diligently to safeguard the safety and well-being of our community. Please visit LMU’s Coronavirus Website (AccessibleEn Español) for the latest information.

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What's New

Faculty and Staff Continue to Remain Home with COVID Leave Extended Through April 11

Faculty and staff should continue to remain home with COVID Leave extended through April 11, marking the end of the next pay period. COVID Leave is paid leave available for all staff who are unable to work or who have not received direct instructions from their supervisor. COVID leave does not impact sick or vacation leave accruals. For those who are working remotely, nothing changes as you are working, but from an alternate location. Please continue to follow additional instructions from your area’s leader or supervisor. Exempt staff that can work from home, should do so as much as possible unless they are sick, caring for a sick family member or otherwise unable to work. Non-exempt staff who are home should not work from home unless directed to do so by their supervisors after consultation with Human Resources.

Human Resources continues working with leadership to ensure faculty and staff have the resources and information they need to feel confident in the continuity of business operations. We will continue to assess the developments of the COVID-19 crisis and provide guidance as appropriate.

Reimbursement for Remote Work Expenses Available

In support of faculty and staff who Remote Work (RW) during the COVID-19 crisis, the university is providing a monthly RW expense reimbursement allowance of $60 (not subject to taxation). This allowance will begin March 2020 and continue through the month in which you return to campus and resume normal activity. More detailed information, including the COVID-19 Remote Work Expense Reimbursement Request Form can be found here in the Remote Work section.

Parking and Burns Rec Center Automatic Payments Suspended

Recurring payroll deductions for on campus parking will be suspended for the month of April and the Burns Recreation Center was suspended in mid-March. Payroll deductions will resume once campus reopens and these facilities return to normal operation. In support of our students and families, the university will offer prorated credits or refunds for parking for the remainder of the semester. Additional details are forthcoming as the university determines the appropriate ways to calculate and process adjustments.

University Paid Holidays

The university will continue to observe upcoming holidays as planned. Faculty please consult the Academic Calendar, staff please consult the Staff Holiday Calendar. LMU Loyola Law School please consult the LLS Academic Calendar for details.

Payroll

Reminder: Paper checks are no longer being distributed. Please see the Payroll section on the HR COVID-19 website Working Through COVID-19 for the most updated information on available paper check alternatives for students, faculty and staff. Please Note: Due to the Cesar Chavez and Good Friday holidays, Payroll will process the bi-weekly paycheck for April 8, earlier than normal. MyTime approvals need to be completed by Wednesday, April 1 at 5 p.m.

ITS Security Alert: Zoombombing

The LMU community is teaching, learning, and working from home and Zoom has become a great tool for virtual classrooms and online meetings. With recent news of gate-crashing or Zoombombing, we want to make sure you are creating a safe and secure Zoom session for your students and participants. Visit the ITS Zoom site for security recommendations and tips, such as, not sharing your meeting room links, locking a meeting, removing a participant, and more. 

Student Employment Update (Supervisors)

Following is information about the lump sum payment to student employees on April 8, 2020.

  • April 8, 2020 Lump Sum Payment
    Student employees must have an active Student Employment Authorization (SEA) to receive a lump sum payment on April 8, 2020. The lump sum payment will be calculated using the hours worked during the February 23 – March 7 pay period, multiplied by 4 (the number of pay periods remaining in the semester). Only student employees with SEA balances will receive a check. The lump sum payment will not exceed the SEA award amount balance.
  • Adjustment Options
    If supervisors believe the hours worked February 23 – March 7 do not adequately reflect the average number of hours per pay period for their student employee, complete the Student Employment Adjustment Form by Friday, March 27, 2020 at 5 p.m.If your student employee’s SEA award was exhausted before or on March 27, they will not receive a paycheck. If the department intended to continue paying the student employee after their SEA award was exhausted, supervisors must complete the Student Employment Adjustment Form by Friday, March 27, 2020 at 5 p.m.

    ONLY SUPERVISORS are allowed to submit a Student Employment Adjustment Form.

Important Notes

  • This policy only applies to student employees with an active SEA.
  • Meal penalty, overtime and double-time charges will not be included in payments.
  • Student Employment Services will facilitate the payroll process on behalf of student employees and supervisors.
  • Supervisors do not need to input or approve student employee hours in myTime. For specific questions and consultation, contact Student Employment Services at ses@lmu.edu.

Reminders

University Bulletins

Reminder: Campus Restricted to Resident Students, Approved Essential Personnel and Members of the Jesuit Community Only

In adherence with the Mayor’s Safer at Home order and the guidelines provided by the L.A. County Department of Public Health and the CDC, campus access is restricted to resident students, LMU staff who perform essential functions and have been approved by their supervisors to be on campus and members of the Jesuit community. All exceptions must be approved and submitted for consideration by your dean or vice president. 24-hours advance notice is required. Note that all academic and administrative buildings are closed and locked. We thank you for your patience and understanding.

Department of Public Safety Available 24/7

If you have visited a country affected by COVID-19, are currently being tested, or have tested positive for COVID-19, please contact the Department of Public Safety immediately at 310.338.2893. This is to ensure LMU can take the necessary precautions to limit any exposure or provide guidance for those returning from international travel to ensure adherence to travel advisories.

Support Resources and Services
Please note the university has resources and services available to support and assist our community:

Questions
Please continue to check the Coronavirus Website and FAQs to answer any questions you may have. If you cannot answer your question there or if there is other information you would like to see in our advisories, please complete this form.

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