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Privacy Policy

s1.0 STATEMENT OF POLICY

Effective Date 03/31/2024

LMU is a nonprofit private university in Southern California, located in Los Angeles. Rooted in the Catholic, Jesuit, and Marymount traditions LMU is committed to fostering a diverse academic community rich in opportunities for intellectual engagement and real-world experience. Our three campuses are rooted in the heart of Los Angeles and offer a rigorous academic experience for ambitious students committed to living lives of meaning and purpose.

Loyola Marymount University (LMU) is committed to protecting personal privacy and the responsible use of information collected and processed by the University. The University complies with all applicable privacy legislation including the Federal Educational Rights Privacy Act (FERPA), California’s Online Privacy Protection Act of 2003 (CalOPPA) and the General Data Privacy Regulation (GDPR).

This Privacy Policy applies to any unique user who uses our Services (described in 2.0 Definitions).  Please read this Privacy Policy carefully to learn how we collect, use, share, and otherwise process information relating to individuals (“Personal Data”), and your rights and choices regarding our processing of your Personal Data.

Questions or concerns? For questions about your digital privacy, contact dataprivacy@lmu.edu. For information or DMCA/Copyright questions, please contact the designated copyright agent at: dmca@lmu.edu. Questions, or comments about the website, please contact webteam@lmu.edu.

 

2.0 DEFINITIONS

Collect or Process Data

Collection, storage, recording, organizing, structuring, adaptation or alteration, consultation, use, retrieval, disclosure by transmission/dissemination or otherwise making data available, alignment or combination, restriction, erasure or destruction of personal data, whether or not by automated means.

Consent

Consent of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them.

Controller

The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

Identified or Identifiable Person

An identified or identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, psychological, genetic, mental, economic, cultural or social identity of that person.

Examples of identifiers include but are not limited to: name, photo, email address, identification number such as LMU ID#, LMU Account (User ID), physical address or other location data, IP address or another online identifier.

Legitimate Interest

Processing of personal data is lawful if such processing is necessary for the legitimate business purposes of the data controller/processor, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

Personal Data

Any information relating to an identified or identifiable person (the data subject).

Processor

A natural or legal person, public authority, agency or other body who processes personal data on behalf of the controller.

 

3.0 DATA COLLECTED

LMU Business

As a Controller and Processor of data, Loyola Marymount University collects various types of information from prospective employees and students as well as existing employees and students, alumni, alumnae, prospective donors, volunteers, donors, contractors, those participating in LMU-sponsored events or services and others expressing interest in or about LMU. This information may include full name, address, phone number, email address or any other information required and necessary to provide a service to the individual or establish a business relationship with the University.

Some business entities associated with LMU, such as the registrar's office or enrollment management, may keep or have additional needs to retain information and documentation as directed by applicable laws.

LMU Website

The university utilizes web analytics and metrics analysis systems. As a condition of accessing LMU websites (such as LMU.edu and LLS.edu), web visitor information may be collected by our web servers, content management systems, and third-party providers.

This information generally includes, but is not limited to, the following:

  • the Internet domain of the web visitor (including IP address)
  • the web page(s) or service(s) requested by the web visitor
  • the web browser software, version, and operating system
  • the date/time of the web visit
  • the originating web site that linked the web visitor to an LMU website.

The university generally uses this information to analyze and predict trends in web traffic and to make improvements and enhancements to the web presence. The information is generally presented in aggregate form; however, the university may utilize an individual’s tracking information in the rare event of a security breach or other investigation.

The university may retain web-server logs and/or analytics reports.

Unique web users are hereby notified that web page requests and data transmitted from the visitor’s computer to university systems may be intercepted or discerned by third parties. The University employs the use of security encryption (SSL) on web pages in which personally identifiable information is submitted, but does not provide any guarantees on information in-transit to university systems.

Links

Our sites may contain links to features or websites not operated by LMU, including social networks operated by unaffiliated parties. You may be asked by these websites to provide personal information or to release information you may have provided on our site. Please be aware that this Privacy Policy does not apply to information collected through those websites. We are not responsible for the privacy practices of these websites, nor any adverse consequences that may result from your interaction with such third-party websites. We encourage you to be cautious when leaving our site and to review the privacy statements of other websites.

Children's Privacy

LMU does not knowingly collect personal information from individuals under the age of 13, unless required by law or with authorization from parents. If we become aware that we have obtained unauthorized information from a user under the age of 13, we will delete such information in accordance with applicable law.

 

4.0 USE OF INFORMATION COLLECTED

Loyola Marymount University (LMU) has a lawful basis to collect and process personal data. Most of LMU’s collection and processing of personal data will fall under the following categories:

  • Processing necessary for the purposes of the legitimate interests pursued by LMU or by a third party, such as applying for admission, enrolling in courses, and providing services to employees, students, and alumni)
  • Processing necessary for compliance with a legal obligation to which LMU is subject.
  • The data subject has given consent to the processing of his or her personal data for one or more specific purposes, including but not limited to receiving information or services from LMU.

 

5.0 COOKIES

We may engage vendors to provide certain interactive features on the site. Your use of these interactive features is voluntary, and we may retain the information that you submit through these features. For example, we may offer an interactive chat feature on the site to assist you with navigating the site and for other purposes. When you participate in the interactive chat, the contents of the chat may be captured and kept as a transcript. By using these features, you understand that our vendors may process the information obtained through the feature to provide the service on our behalf.

Information Collected Automatically

LMU, and the vendors we work with, may use tracking technologies (such as cookies, log files, and pixels) that automatically or passively collect certain information from unique web users on the site. This information may include IP addresses, device identifiers, language preferences, referring URLs, and browser and platform details.

Cookies are small data files stored on a computer's hard drive that allow a website to recognize a visitor’s device, record visitor preferences, track the pages a user visits on a website, and identify the referral website. Our site uses both session ID cookies and tracking cookies. Session ID cookies make it easier for you to navigate the site and expire when you close your browser. Cookies help us understand how you use the site and enhance your visitor experience. Most browsers automatically accept these cookies, but you usually can change your browser settings to remove or reject cookies. Please note that blocking cookies on our site may prevent you from using some of the features of our site. Also, disabling cookies may invalidate opt-outs that use cookies to recognize devices that have opted out.

 

6.0 DISCLOSURE TO THIRD PARTIES

We may disclose personally identifying information to third parties as follows:

Consent. We may use and disclose your information to third parties if we have your consent to do so.

Parents and Guardians. In some cases, we may share student information with a parent or guardian if necessary, in the event of an emergency, with consent or legal authorization.

Service Providers. We may use third parties to support our operations. In such cases, we may share your personally identifying information with such third parties who are obligated to safeguard it from unauthorized disclosure.

University Affiliated Programs. We may share your information with third parties that are affiliated with the University for the purpose of contacting you about authorized goods, services, or experiences that may be of interest to you.

Research and Studies. We may share your information with third parties that study student and employee demographics or other topics related to higher education. We may also share your information with third parties that conduct research or develop products or services designed to improve services and other higher education functions.

Required or Authorized by Law. We may share your information with third parties to the extent we are required to do so by law, court order, or subpoena.

Emergency Circumstances. We may share your information with third parties if, in our sole judgment, such disclosure is necessary to protect the health, safety, or property of any person or the safety of the University’s premises and property.

De-Identified and Aggregate Information. We may collect, use and disclose sensitive information or other information about our students and applicants in de-identified or aggregate form without limitati

 

7.0 YOUR RIGHTS

You have certain rights regarding your personal data, subject to data protection laws.  These may include the following rights:

  • to access your personal data held by us (right to access);
  • to rectify inaccurate personal data and ensure it is complete (right to rectification);
  • to erase/delete your personal data to the extent permitted by other legal obligations (right to erasure; right to be forgotten);
  • to restrict our processing of your personal data (right to restriction of processing);
  • to transfer your personal data to another controller to the extent possible (right to data portability);
  • to object to any processing of your personal data carried out on the basis of our legitimate interests (right to object). Where we process your personal data for direct marketing purposes or share it with third parties for their own direct marketing purposes, you can exercise your right to object at any time to such processing without having to provide any specific reason for such objection;
  • not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects ("Automated Decision-Making"); Automated Decision-Making currently does not take place on our websites;
  • to the extent we base the collection, processing and sharing of your personal data on your consent, to withdraw your consent at any time, without affecting the lawfulness of the processing based on such consent before its withdrawal.

 

Changes to Our Privacy Policy

This privacy policy is subject to change at our discretion. We will notify you of changes to this privacy policy by posting an updated version on our site and updating the “Effective Date” at the top of this page. Your continued use of the site after any update to this privacy policy will constitute your acceptance of the changes.

 

Security

We take reasonable precautions to ensure your information remains confidential; however, you must keep in mind as you navigate through our site that any transmission via the Internet is not completely secure. Accordingly, we cannot guarantee the security of your information collected through our site.

 

Your Choices

LMU may use the information you provide to send you information and materials that we think may be of interest to you. If you do not wish to receive any further promotional emails from us, you can unsubscribe by following the instructions included in any such email. Please note that even if you unsubscribe from receiving promotional emails from us, we may still send you transactional or informational emails.

You may exercise these rights by contacting: LMU’s Information Security Officer via email at dataprivacy@lmu.edu. To protect the personal information held, you may be asked to verify your identity when exercising these rights. If your Information and Sensitive Information was created within or transferred from the European Union, you may also be able to file a complaint with the appropriate supervisory authority in the European Union.

 

Contact Us

If you have any questions regarding this Privacy Policy, please contact us at: webteam@lmu.edu.

 

Appendix

We may use analytics tools such as Google Analytics on certain pages to understand details about your use of such pages. For more information on how Google Analytics uses data it collects, visit: policies.google.com/technologies/partner-sites. To opt out of Google Analytics, visit tools.google.com/dlpage/gaoptout. To adjust your Google advertising settings, visit: myadcenter.google.com.