Faculty & Staff FAQs

Loyola Law School visitors: Please find LLS Faculty and Staff FAQs here.

Have questions not addressed below? Please submit them here.

Teaching & Working

  • The eFaculty Certification program, offered through a partnership from the CTE and the Instructional Technology team, guides LMU faculty through the process of reimagining their courses for hybrid or online delivery.  Since March, more than 550 faculty members have either completed or signed up for the eFaculty Certification program. Participating faculty learn about best practices for online education, including strategies around instructor presence, student engagement, building online learning communities, and assessment. This training also provides faculty with the opportunity to develop proficiency using LMU-supported educational technologies including Brightspace, Zoom, FlipGrid, Voicethread, and a host of other tools aimed at addressing discipline-specific learning and content creation. For classes that require specialized software, LMU has made its best effort to provide that software via the LMU Virtual Lab or through free at-home licensing via the software vendor.  

    ITS is working diligently with departments to ensure all bi-modal and online courses are delivered optimally. Further resourves are available at:

     

  • Faculty and staff who are able to work from home should continue to do so. Please continue to follow additional instructions from your area’s management or supervisor. Non-exempt staff should not work from home unless directed to do so by their supervisors and after consultation with Human Resources.”

  • Instruction will be primarily, and for most students exclusively, delivered remotely. 

    We will focus our in-person and hybrid experiences in the following types of courses: studios and performance-based courses; seminars; research and labs; and selected independent studies courses.  

    We are committed to delivering exemplary, engaging, and student-centered experiences regardless of whether delivered face-to-face, online, or in a combination of modalities. This summer, LMU faculty and staff have participated in training for a variety of tools and skills for excellent online course development offered via a partnership between the Center for Teaching Excellence and Information Technology. Faculty members across all schools and colleges are collaborating and sharing resources with each other to ensure our students’ intellectual fulfilment and academic success.

    Most faculty members have already opted for remote instruction. As we prepare to further reduce in-person classes, we are investing additional new resources into the remote instruction experience to assist faculty with the transition, including two new instructional designers. 

    Your health and safety are paramount: we strongly recommend  faculty to move as many courses as possible to remote formats, except in  instances in which in-person instruction is the only option. I have asked our academic leaders and deans to work closely with you. 

    The Educational Technology team will consult individually with faculty to ensure that their teaching environments are enabled with adequate technology.

    Staff: As we prepare to return to our campuses later this summer, supervisors will review options with staff members, and when operationally feasible, will honor staff requests to work remotely. View the update on the Reasonable Accommodation Policy for more information.

  • In-person meetings are not allowed at this time. Meetings shall continue to be conducted virtually, even between staff members physically on campus.

  • Many of the William H. Hannon Library's collections and research support services can be accessed online, including e-books, journals, and databases; online research support through Zoom and virtual chat; reserve materials; and interlibrary loan. More information at Online Support at the William H. Hannon Library. Please visit the Library Resources in the Time of COVID-19 page for the most current information.

  • After receiving updated guidance from the U.S. Department of Education and in continued consultation with, and advice from a multitude of campus leaders, we share the following schedule for fall 2020:

    • Our fall semester will be on a 16-week calendar, with instruction beginning on Aug. 31, and concluding on Dec. 11. Finals will take place Dec. 14-18.
    • To avoid an increase in infections due to travel during the Thanksgiving break, the last day of in-person instruction will be Nov. 24. Students will not return to campus following Thanksgiving. Instead, instruction from Nov. 30 to the end of the semester, as well as final examinations, will only be conducted remotely.
    • Classes within time blocks will be staggered to allow for physical distancing. We are working to minimize the impact on student schedules and the Registrar will send a further communication in late June.

    Key fall semester dates are:

    • Aug. 31, 2020: First Day of Instruction
    • Sept. 7, 2020: Labor Day, no classes
    • Nov. 24, 2020: Last Day of In-Person Instruction
    • Nov. 30, 2020: Remote Instruction Begins
    • Dec. 11, 2020: Last Day of Instruction
    • Dec. 14-18, 2020: Finals

    For spring 2021, we are planning a 16-week semester beginning Jan. 11. Spring break will coincide with our Easter break and start Tuesday, March 30, with instruction resuming Tuesday, April 6. Monday, March 29, will be designated as a remote learning day to allow for maximum travel flexibility.

  • LMU continues to monitor the global, national, and regional coronavirus pandemic to safeguard the well-being of our community. In alignment with guidance from public health authorities, all university-sponsored international travel is suspended through December 2020 and the university will not host international exchange visitors for the 2020-21 academic year. This suspension includes Study Abroad, programs with international components, research trips, conferences, immersion trips, volunteer or work programs, service learning, fellowships, or professional development activities. LMU will continue to evaluate restrictions and recommendations from the U.S. Department of State, the Centers for Disease Control, and the World Health Organization, and update our policies accordingly.

Campus Access

  • LMU campus is currently open 7am – 7pm, Monday through Saturday, to previously approved essential staff, resident students and staff, and members of the Jesuit community only. Anyone approved to access campus must wear a face covering at all times and prior to entering campus entrances. Campus residents who experience signs of illness should call their healthcare provider and then inform Public Safety at 310.338.2893. They must also follow all instructions to self-isolate. The university continues to receive guidance from public health authorities that inform our implementation of workspace safety protocols and the phased reopening of our campuses. The university will continue to share more information as appropriate.

    All campus visitors will be asked to show their Lion Health Check submission at the front gate, prior to entering campus. Please have your submission ready when approaching the gate. Both the app/web approval (showing a green check mark) and/or the corresponding email confirmation will be accepted.

COVID-19 Safety and Testing

  • Classrooms will be cleaned between courses, and deep-cleaned every night. All high-touch areas (including elevator buttons, main door entrances, escalator rails, and the Student Health Center) will be cleaned with EPA-approved disinfectants three times daily.

    Excellent Infection Behavior Control

    Whether on campus or off, we will live by the motto: Excellent Infectious Behavior Control (EIBC). 

    Each of us plays an instrumental role to ensure that our entire community remains healthy. We will protect ourselves and we will protect each other. We will hold each other accountable for EIBC.

    We will adapt to new ways of teaching, learning, studying, working, and living because the LMU experience is worth the effort.   

    All students, faculty, staff, contractors, and visitors, who are approved for campus access, must submit their Lion Health Check daily before arriving to campus or departing from their on-campus residence. You can access the Lion Health Check via the LMU Rave Guardian mobile app (download instructions here) or online. Please use the app ONLY if you are already identified as essential and coming to campus. Please refrain from testing out the app as all screening inquiries need to be manually reviewed and addressed.

  • All LMU community members must abide by existing LA County face covering guidelines while on campus. You can view the most up-to-date mandates at the LA County Department of Public Health's Coronavirus website.

  • Faculty and staff who are experiencing symptoms, or have had close contact with an individual who has been tested for COVID-19, should self-isolate and call their healthcare provider immediately. Call your doctor for further instructions before visiting their office.

  • Please follow all guidelines recommended by the LA County Department of Public Health. Please notify your supervisor, and stay home until cleared to return to campus.

  • Students who are experiencing COVID-19 symptoms, have had close contact with an individual with COVID-19, or have been tested for COVID-19 should self-isolate and call their healthcare provider or Student Health Services (310.338.2881) immediately. Call your doctor for further instructions before visiting their office. Please follow up by notifying Public Safety (310.338.2893) for further assistance.

  • Faculty/staff required to stay home to care for an immediate family member who has been diagnosed with COVID-19 are eligible for leave pursuant to university family medical leave policies. Before returning to campus they must be cleared through Human Resources to ensure appropriate quarantine periods have been met.

  • Yes. Facilities Management is implementing new sanitation measures, including but not limited to the following:

    • FM will continue to dust, remove trash, and clean floors, door handles and light switches in personal offices.
    • FM will provide cleaning supplies to departments so faculty and staff may regularly self-clean and sanitize their personal work spaces.
    • Water fountains will be disinfected three times daily and hand sanitizer will be provided nearby.
    • Classrooms will be cleaned between courses, and deep cleaned every night.
    • Restrooms will offer extra soap dispensers that will be deep cleaned nightly.
    • Public study lounges will be deep cleaned nightly.
  • Ventilation filters will be replaced every 3-4 months in alignment with guidance from the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE).

  • Facilities Management will provide cleaning supplies to departments so faculty and staff may regularly self-clean and sanitize their personal work spaces. Please stay tuned for further information as we get closer to the fall semester.

  • Yes. Facilities Management is installing hand sanitizer stations near entrances to campus buildings, offices, residence halls, classrooms, library study areas, dining areas, elevator lobbies, breakrooms, locker rooms, and large open areas (including lounges, villages, and atriums).

Mental and Emotional Wellbeing

  • LMU is committed to the health and safety of all staff and faculty, including the public health challenge presented by COVID-19. For specific information on support resourves available to employees, please visit HR's dedicated coronavirus resource page.

Resources