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Ed Seim ’17, Lauren Konchan ’17 and Chris Franco ’17 led a senior project to overhaul the records system at Safe Place for Youth in Venice, California.

When Chris Franco, a computer science senior at Loyola Marymount University, heard about a local nonprofit’s data collection system, he saw a chance to make a difference and embarked on a capstone project that would benefit homeless youth.

“This project aligns with LMU’s mission of educating the whole person,” said Lauren Konchan, a member of Franco’s team. “It tested not only our technical skills, but our ability to fail, persevere, communicate and be responsible for something greater than ourselves.”

Franco saw a need while he volunteered at Safe Place for Youth in Venice, California, over the past few years. “SPY serves homeless youth ages 12 to 25, and honestly they could be in our shoes,” Franco said. “They could be any one of us.” The organization serves about 60 youths each day – 1,000 distinct individuals a year – who are homeless or at risk of becoming homeless. There, youth find help getting food, clothing, showers, an education, counseling and health care.

Providing those services creates a mountain of data, which the nonprofit stored on two  dozen spreadsheets, tabulated by hand and analyzed manually. Staff at Safe Place for Youth has long wanted to automate their records. Bari Goldojarb, director of programs, knew automating their records would make it easier to ensure they’re serving the needs of area youth in the most-efficient manner, evaluate the program and communicate outcomes.

“It’s hard to raise funds to build a database,” said Goldojarb. So, she approached Franco about developing an automated, cloud-based data management system. Franco agreed and when he pitched it to his senior computer science class, eight classmates joined his team: Nicole Anguiano, Chris Dellomes, Eko Khizanishvili, Konchan, Josh Kuroda, Mary Kate Reid, Ed Seim and Mondo Yamaguchi.‌

The record management system is automated, database-driven and cloud-based.

“It just made sense to use what we’ve learned, make a difference and give back to the community by helping out the homeless youth,” said Dellomes.

“We are providing a database-driven web application to automate the entire process, get everything onto the cloud, and make all data collection and report-generation electronic,” Franco said.

The team portioned out the project into small sections. One section focused on developing an easy-to-use front end; another section focused on the back-end, cloud hosted server; while a third section focused on database construction. Team members rotated through these sections.

They applied their cumulative skills gained at LMU, and learned from the technical and the human challenges presented by the project. One technical challenge they worked through arose from the need to protect health information in the system as required by The Health Insurance Portability and Accountability Act of 1996, or HIPAA.

Just working together on a large team presented organizational and communication challenges in ensuring everyone collaborated on the same set of code.

Currently, the system is in beta testing and the team continues to build out components. Franco has brought on underclassmen to make sure the app is ready in time for Safe Place for Youth’s end-of-year reporting in June.