Series Descriptions: "LA 2000" Records, 2000 Democratic National Convention

THE THOMAS AND DOROTHY LEAVEY CENTER FOR THE STUDY OF LOS ANGELES RESEARCH COLLECTION

“LA 2000” RECORDS OF THE 2000 DEMOCRATIC NATIONAL CONVENTION, 1992-2001 (CSLA-31):
Series Descriptions

COLLECTION TITLE AND NUMBER: “LA 2000” Records of the 2000 Democratic National Convention, 1992-2001. CSLA-31
ACCESSION NUMBER: 2006.28
COLLECTION SIZE: 29 archival document boxes, 13 flat files

The records of this collection date from 1992-2001, with the bulk dates of 1998-2000. Materials are both textual and non-textual. The former consists of booklets, contracts and agreements, memoranda, copies of e-mails, correspondence, insurance certificates, invoices, reports, insurance policies, and budgets. Non-textual materials include a videocassette and CD-Roms. Subject matter includes the master agreements between "LA 2000" and the Democratic National Party, fundraising, bids to host and provide convention events and services, planning for receptions, and architectural plans for media booths at the Staples Center. Names of note in this collection include, among others, Richard Riordan, Noelia Rodriguez, William Wardlaw, and Eli Broad.

The “LA 2000” Records of the 2000 Democratic National Convention Collection has been divided into eleven series based on subject or type of material. A description of each series is provided below, which can be accessed through selecting the appropriate link from the following series title:

Series 1: Los Angeles Convention Proposals | Series 2: Master Agreements | Series 3: Business Records | Series 4: Planning Documents | Series 5: Bids and Proposals | Series 6: Lucy McCoy Subject Files | Series 7: Subject Files | Series 8: Publications, and Publicity and Outreach Materials | Series 9: Architectural Plans

To view the box and folder lists (indices of each series' or subseries' arrangement and content in archival boxes), select the appropriate links noted below in the series descriptions.

SERIES 1: LOS ANGELES CONVENTION PROPOSALS back to top
Series size: 6 boxes
For a complete description and index to the arrangement of the contents of Series 1 in boxes and folders, select the following title: Series 1.

In this series are found various forms of LA Convention 2000’s proposal to host the nominating convention of the Democratic National Party. There are both originals and copies, as well as CD-Roms that LA Convention 2000 produced with the proposal in Adobe PDF form. Also found is a booklet with the Democratic National Party’s call for proposals to host the convention. Subseries A consists of informational materials from previous conventions, both Republican and Democratic, that LA Convention 2000 used to prepare the proposal.

For a complete description and index to the arrangement of the contents of Series 1 in boxes and folders, consult the box and folder list of Series 1.

SERIES 2: LA CONVENTION 2000/DEMOCRATIC NATIONAL CONVENTION MASTER AGREEMENTS back to top
Series size: 2 boxes
For a complete description and index to the arrangement of the contents of Series 2 in boxes and folders, select the following title: Series 2.

This series contains copies (fax and photocopies) of the master agreement between LA Convention 2000 and the Democratic National Convention outlining the obligations and the services that the former would provide the party for the convention. There are working copies, drafts, and revised copies of the agreement.

For a complete description and index to the arrangement of the contents of Series 2 in boxes and folders, consult the box and folder list of Series 2.

SERIES 3: BUSINESS RECORDS back to top
Series size: 6 boxes
For a complete description and index to the arrangement of the contents of Series 3 in boxes and folders, select the following title: Series 3.

The records in this series consist of insurance policies and contracts, service agreements, workers compensation plans, vendor contracts, letters of credit, labor agreements, and lease agreements for office space and the Los Angeles Convention Center. The materials in this series provide excellent sources for understanding the operations of the convention and the means undertaken to realize them.

For a complete description and index to the arrangement of the contents of Series 3 in boxes and folders, consult the box and folder list of Series 3.

SERIES 4: PLANNING DOCUMENTS back to top
Series size: 5 boxes
For a complete description and index to the arrangement of the contents of Series 4 in boxes and folders, select the following title: Series 4.

This series accounts for the different events that LA Host organized: delegate receptions, media receptions, volunteer receptions, and general planning for the convention. Contracts, budgets, list of guests, and operations plans are among the materials here. Catering menus and agreements for events are also found in this series.

For a complete description and index to the arrangement of the contents of Series 4 in boxes and folders, consult the box and folder list of Series 4.

SERIES 5: BIDS AND PROPOSALS back to top
Series size: 2 boxes
For a complete description and index to the arrangement of the contents of Series 5 in boxes and folders, select the following title: Series 5.

In this series are found the bids and proposals from different companies to host the different events at the Democratic National Convention. The companies that submitted bids included Merv Griffin Productions and Along Came Mary Productions. RFP reviews from LA Convention 2000 are also found with the bids.

For a complete description and index to the arrangement of the contents of Series 5 in boxes and folders, consult the box and folder list of Series 5.

SERIES 6: LUCY MCCOY SUBJECT FILES back to top
Series size: 3 boxes
For a complete description and index to the arrangement of the contents of Series 6 in boxes and folders, select the following title: Series 6.

Lucy McCoy was president of LA Convention 2000 until her resignation on 16 February 16 2000 from the position. This series consists of her subject files, and topics in it include fundraising, services for the convention, and trips to Washington D. C. and Chicago to prepare for the convention. Materials include timelines, prospect lists, copies of e-mails, forms, and regulations re fundraising, correspondence, budgets, and itineraries.

For a complete description and index to the arrangement of the contents of Series 6 in boxes and folders, consult the box and folder list of Series 6.

SERIES 7: SUBJECT FILES back to top
Series size: 2 boxes
For a complete description and index to the arrangement of the contents of Series 7 in boxes and folders, select the following title: Series 7.

This series contains subject files, some of which most likely came from Noelia Rodriguez, the successor to Lucy McCoy as head of LA Convention 2000. Topics of interest run from correspondence thanking donors and sponsors, to correspondence concerning operations, to budgets and notes regarding fundraising.

For a complete description and index to the arrangement of the contents of Series 7 in boxes and folders, consult the box and folder list of Series 7.

SERIES 8: PUBLICATIONS, AND PUBLICITY AND OUTREACH MATERIALS back to top
Series size: 2 boxes
For a complete description and index to the arrangement of the contents of Series 8 in boxes and folders, select the following title: Series 8.

Publicity and sponsor packets, media credentials, and LA Convention 2000 newsletters are among the publications and informational materials found in this series. Miscellaneous materials include tickets to the convention as well as a Democratic National Convention volunteers handbook.

For a complete description and index to the arrangement of the contents of Series 8 in boxes and folders, consult the box and folder list of Series 8.

SERIES 9: ARCHITECTURAL PLANS back to top
Series size: 13 flat files, 1 archival legal-size folder
For a complete description and index to the arrangement of the contents of Series 9 in boxes and folders, select the following title: Series 9.

In this series are architectural plans for media booths and architectural plans of the Los Angeles Convention Center and the Staples Center, the site of the 2000 Democratic National Convention.

For a complete description and index to the arrangement of the contents of Series 9 in boxes and folders, consult the box and folder list of Series 9.