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Conference Services

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Plan An Event

First Step

The first step to hosting your event on the LMU campus is to provide Conference Services with a letter of intent. The letter of intent should include the following information:

• Summary and goals of event
• Description of your organization
• Proposed dates
• Meeting space needs 

PLEASE NOTE: Each new group who visits our campus must be approved by the university administration to ensure it supports the mission of the university.  Please send your Letter of  Intent via email to conference@lmu.edu or complete an online Information Request Form.

Event Requirements
Each group wishing to host their conference on the LMU campus will need to provide Conference Services with the following information:
•  Signed contract
•  Certificate of  Insurance
•  Payment or deposit for services rendered
•  Feel free to use our Event Planner's Checklist to assist you with the next steps.

Contract
A signed contract must be on file prior to each event.  Events are not confirmed until the group contact and the LMU representative have signed the contract.

Certificate of Insurance
A Certificate of Insurance naming Loyola Marymount University as additional insured on both Public and General Liability and Property Damage coverage in the amount of $1,000,000.00 combined single limit each occurrence and $3,000,000 in the aggregate will need to be supplied to the Conference Services office no later than two weeks prior to event.

If you do not have an insurance provider, you can apply for a certificate with CPSJ Insurance Group.  Apply on-line at www.ebi-ins.com/tulip.  Click here for a list of Facility Access Codes.

Payment
A 25% deposit of estimated costs is due with the signed contract.  The remaining balance is due two weeks prior to the event.  Due dates may vary depending the time of your event.

We accept payments in the form of checks or credit cards (Visa and MasterCard only).  Please make checks payable to “Loyola Marymount University” and mail to the following address:

Loyola Marymount University
Conference Services
1 LMU Drive, MS 8150
Los Angeles, CA  90045

If you are paying by Visa or MasterCard, CLICK HERE for the authorization form.

Dining Services
Sodexo Dining Services is the exclusive caterer to LMU.  All food and beverage must be supplied by Sodexo.  For catered needs, please contact Sodexo directly at 310-338-1818.