Reserve Services for Faculty

Getting Started
Print Reserves
Electronic Reserves (ERes)
Using ERes with Blackboard
At the Semester’s end
Tips for using Reserves

Getting Started

There are two ways to put your supplemental materials on RESERVE for your students: Print Reserves and Electronic Reserves (ERes).

The Library maintains copyright compliance as stated in the U.S. Copyright Act, Section 107. At Media & Reserve Services we check all items submitted to us for copyright compliance.

When submitting items for Reserve, please allow ample time for processing. The beginning of the semester is our busiest time, and reserve processing can take up to 5-10 working days. Submit your items BEFORE THE SEMESTER BEGINS to ensure that your material will be available in time for your first class.

The following guidelines pertain to both print and ERes:

No more than 15 copyrighted items per course page
All photocopied material must include a title page, or source information
Student’s written permission must be obtained to place their work on reserve
Old lecture notes or exams must be your own, and not another professor’s

Print Reserves

You may submit:

One photocopied article per journal issue
One photocopied chapter per book
Personal books,
Commercially purchased, personal video, audiocassette, DVD, CD, CD-ROM
Library owned books, video, audiocassette, DVD, CD, CD-ROM

You may not submit:

Books from other libraries, including LINK+
Audio-visual materials from a rental store, i.e. Blockbuster
Multiple photo-copied chapters from a single book
Multiple photo-copied articles from a single journal issue
Student work without student permission

Choose the check-out period – generally 1 or 3 hours. All materials stay in the library unless you designate a one day or more checkout period.

Click here to send us your reserves request form.
(Please use ONE online form per class, unless your request has more than 10 items).

Electronic Reserves

ERes (E-RES) is the library's Electronic Reserves module allowing you to have your own course page on the Internet which can include many of your reserve materials such as articles, graphs, slides, PowerPoint lectures, class notes and web links to other sources.

Your students can view it from campus labs, dorms or anywhere they can access the Internet. They simply enter the course password that you give them and view and print your reserve items as they would any Internet item. ERes includes bulletin board and chat room capabilities and best yet - your materials will only be viewed by your students--not by everyone on the Internet.

The following items and formats may go on ERes:

One photocopied article per journal issue
Direct links from EBSCOhost PROQUEST & J-STOR full text databases
One photocopied chapter per book
Microsoft word documents
slides
Power point lectures
PDF files
Excel graphs
Images

The following items and formats may not go on ERes:

Multiple scanned chapters from a single book
Multiple scanned articles from a single journal issue
Student work without student permission

Items can be scanned by the Library, or you may do it yourself from your desktop. However, please understand that for any item that you scan and load yourself, you are responsible for copyright compliance and course page maintenance.

To begin, you must meet with the Reserve Services team for a short introduction to ERes. Please call Rhonda Rosen at xt. 84584 or email rrosen@lmu.edu to set up an appointment.

Using ERes with Blackboard

You can maintain copyright compliance by using ERes with Blackboard. Place all copyrighted materials on your ERes course page, and then make a link on Blackboard’s “External Links” section pointing to your ERes course page. Your students will still need to know the ERes course password to view those documents.

Here's how to link your ERes documents to your Blackboard page, and how to link your Blackboard page to ERes:

Linking to the course page in ERes from Bb
The easiest way to do this would be to open two browser windows-Blackboard and ERes. In the first window, navigate to the appropriate Blackboard course. Click on the control panel under "Content Areas". Click on "External Links", and then on "add item". Name your document something like Eres Documents. Simply add a link to your ERes course page at this point, by going to your second browser window, navigate to the ERes course page screen, and copy the URL that appears in the address bar of your browser. (It will look something like this: http://eres.lmu.edu/coursepage.asp?cid=21 etc, etc.) Under Description put anything you want. Leave the default HTML. HOWEVER, WE ADVISE UNDER "OPTIONS" TO CHECK YES ON "LAUNCH ITEM IN EXTERNAL WINDOW".

Many faculty simply make this link with some sort of description like: "All course readings or electronic reserve readings may be found on ERes at this link, or students may go directly to e-reserve readings from the main ERes pages at http://eres.lmu.edu. The password for the course is xxxxxx."

Linking to the Bb course page from ERes
Similarly, it's an easy thing to link directly to your Bb course from your ERes course page. There are a number of ways that you could do this, all of which will involve simply pasting in the direct URL for your Bb course. To find this URL, open your browser, navigate to your Bb course, and you should see a URL that looks something like this: http://Blackboardweb.lmu.edu/bin/common/course.pl? etc, etc. Copy this URL.

First way= Navigate to your ERes course page. Log in to Page Management using your ERes username and password. Click on Add a document or link>Add a link. Type in the name of your Bb course and paste in the URL.

Second way = From Page Management, click on Modify course page info. On the third screen, you have a text box where you can insert any course information that you'd like. You can use HTML tags to insert a link to your Bb course page. The text would be something like this:

Here is a <a href="paste in the link to your course here">link to the Blackboard course page</a> for this course.

-From Page Management, click on Course Page Announcement. Insert the same text as above.

Quick note:
This link will not take you directly into your Bb course page. It will take you to the Bb login page where you can enter your username and password in order to enter the Bb course page.

At the Semester’s End

Items remain on Reserve for the duration of the semester, unless you request otherwise. At the end of the semester, for any course NOT BEING TAUGHT THE FOLLOWING SEMESTER, all library books return to their original location (usually Main Stacks) and all personal items (photocopies, personal books) are returned to you via intercampus mail. ERes course pages are automatically archived and may be unarchived when needed.

Tips for using Reserves

Submit your reserve material EARLY
The first few weeks of every semester is especially busy, and it will take time to get your items processed. However, if you turn in your material two weeks or more before the start of the semester, reserve material will be ready and waiting for your students. Gather your materials together and submit them with the Reserve Services form ASAP.

Turn in all required information for your reserve items
A copy of the title page must be included for any photocopied excerpt from a book, journal or newspaper. If this is not feasible, minimum source information i.e. publication title, author, year, publisher name must be written on the document.

Turn in the cleanest photocopies possible.
Especially for ERes, but in print reserve as well, try to avoid stapled, highlighted, or creased pages –old papers often result in low quality, hard-to-read reserves.

You can link beyond the 15 copyrighted item limit by finding full-text articles from EBSCOhost, PROQUEST and J-STOR and making a link to your ERes page. Article links not only produce a clearer text onscreen, but articles from these databases do not require copyright permission as the library already pays for the database subscription.