Campus Recreation Facility Policies
Reservation Policies
The reservation process differs slightly based on the group.
For ALL GROUPS,
1. Reservations are required 2 working days prior to the event.
2. Failure to cancel the event will result in a fee.
For more assistance with a reservation contact the appropriate office.
Student Groups: Student Leadership & Development Scheduling
Faculty/Staff: Event Scheduling
Off Campus Groups: Conference Services
Event Policies
The Contact Person sponsoring the event or Event Coordinator attending the event is responsible for ensuring that the following policies are followed during the event. The Contact Person/Event Coordinator is also responsible for all guests and guest actions. Failure to abide by the policies will result in a fine and may also result in suspension of reservation privileges.
1. No adhesive, staples, tacks or nails may be used to decorate. Blue painters tape is the only adhesive allowed for decorating.
2. No smoking, candles, or open flames are permitted. Enclosed votives are acceptable.
3. Confetti, glitter, and uncooked rice are not allowed in the facility.
4. Helium balloons should be used with care and must be removed. There is a fee to remove any balloons that may get trapped in the higher spaces of the venues such as Burns backcourt and St. Roberts auditorium.
5. The sponsoring organization is responsible for disposing of all trash and decorations in the receptacles after the event. Use of prohibited decoration items (listed above) and failure to make an attempt to clean up after your event will result in an extraordinary cleaning fee of at least $50.
6. Equipment and/or furniture may not be operated or moved by anyone except the facility staff and may not leave the facility. Any damage to the facility and/or equipment will result in a repair charge that will cover the expense of repair and/or replacement of damages.
7. Any damages occurring to the facility or to the equipment by the event guests will be charged to the sponsoring organization at the cost of the repair or replacement of the item.
8. Failure to end the event by the specified event reservation time will result in a staff labor charge of $25/per half hour.
9. Failure to show or cancel within 24 hours, as well as late arrivals, will result in a labor fee of $25/per half hour, with a max charge of 1 hour. If the group has not arrived after 1hour of there expected start time, the event will be considered canceled and the group will be charged a flat rate of $100 for no show. After three incidents of failing to show, this will result in suspension from all Campus Recreation Facilities within one academic year.
10. Emergency doors must remain clear at all times.
11. Failure to pay above fees within one billing cycle will result in the termination of all existing reservations, within campus recreation facilities, and future reservations will not be accepted until all fees have been paid.
We reserve the right to terminate any event that does not comply with the rules and regulations of the facility and University.