Faculty Senate Minutes,
November 18, 2004
McIntosh
2:45 p.m.-5 p.m.
Present: Cynthia Becht, Matthew Dillon, Charles Erven, Victoria Graf, Chun Lee, Ed Mosteig, Elizabeth Murray, Patricia Oliver, Edward Park, K.J. Peters, Ralph Quinones, James Roe, Rhonda Rosen, Susan Scheibler, Leland Swenson, Thomas Zachariah
Excused: Marta Baltodano, Omar Es-Said, Jok Madut Jok, Lily Khadjavi, Suzanne O’Brien, Patrick Damon Rago
President Roe called the meeting to order at 2:45 p.m.
I. Report and Announcements of the President to the Faculty Senate:
-President Roe welcomed the Faculty Senate to the third official meeting. This was followed by a moment of silence for contemplation on the past week
-It was moved and seconded to approve the minutes of the November meeting. The minutes were approved unanimously.
-President Roe announced that the next meeting is on December 16. Fr. Lawton and Fr. Koppes will attend the meeting
-The AVP search has completed the second phase. 6 applicants were interviewed and 3-4 will be selected at the Tuesday meeting. The final candidates will come to the University for additional interviews in January. The selection of the new Academic Vice President should be completed by April 15.
-The Discrimination Task Force has had its first meeting. Fr. Lawton has charged the Committee with reviewing all policies, protocols, and communication lines implemented at the University concerning all types of discrimination. The Committee will then compare these to those best practices carried out external to LMU, and recommend changes by April 15, 2005.
-Thomas Zachariah reported on the work of the Elections Committee. The election is behind schedule due to difficulty in obtaining an official mailing list. It is anticipated that the elections will be completed by the end of this semester.
-Victoria Graf reported on the subcommittee evaluating the Rank and Tenure policy. The Committee will review practices and policies of other universities as well as academic literature related to tenure and promotion. It is anticipated that a final report will be completed by the end of the academic year.
-Edward Park reported on the ESOF Committee. The Chair of the Committee, Michael Mills, will complete a report relating to the proposed pay raise for Faculty. The Committee will use cost of living recommendations in order to justify the proposed pay raise. Michael Mills will hopefully circulate a draft on the proposed pay raise by next week. The Committee will ask the Faculty Senate to appoint a committee to investigate the Retirement and Housing Policy.
-President Roe announced that the new Chief Information Officer (CIO) for Information Technology is Erin Griffin. Two policies related to Information Technology include copyright information not being placed on Blackboard and every computer must have an Anti-Virus program. The policy can be found on the Information Technology Academic Committee website: www.lmu.edu/ITAC
II. IT Strategic Plan
-President Roe welcomed Ms. Lynne Scarboro, Vice President for Administration and Mike Reid, Interim Chief Information Officer for Information Technology Services, to the Senate meeting.
Ms Scarboro discussed the rationale for developing a new IT Strategic Plan. She talked about the shortcomings of the old system introduced in 2001, and described the goals of the plan.
The three guiding questions in reviewing the proposed elements of Information Technology Strategic plan were introduced by Mike Reid:
1. Do the guiding principles reflect the University values that should guide the decisions that must be made regarding the development and use of institutional technology resources?
2. Do the planning assumptions accurately and adequately reflect current facts and future expectations that will impact upon technology directions at LMU?
3. Are the goals clear and are they broad enough to be inclusive of the kinds of technology initiatives that the LMU Community believes will be surfaced over the coming 3-4 years?
The old version of the Strategic Plan as well as the new one can be found on the university website: www.lmu.edu/ITAC. Ms Scarboro invited the faculty to read and comment on it. Comments should be given to Dr. Beth Stoddard,Interim Chief Information Officer for Information Technology Services, to the Senate meeting.
Asst. VP for Student Affairs. She can be contacted at Interim Chief Information Officer for Information Technology Services, to the Senate meeting.
Discussion:
Q: Is there any financial accounting on the new plan? Could the budgetary process be transparent?
A: The budget of IT is approved by ITAC every year. We should publish our budget.
Q: A map of administrative personnel for IT would be helpful for the faculty. Is it possible to have a copy of this map?
A: An organization chart will be made available.
O: Why should we provide input if it is not taken into consideration? Decisions are made independent of our input.
A: There is always suspicion about decisions. This needs to be worked on
Q: Our main goal is to educate students. The goals do not include this mission.
A: Please send this information to Beth Stoddard.
Q: There needs to be coordination between the Interim Chief Information Officer for Information Technology Services, to the Senate meeting.
Q: Why is all the communication between the Faculty and IT indirect in case of a computer emergency?
A: We need to prioritize and manage our resources. The reported calls are reviewed so IT gets feedback and can analyze the problems.
Q: What happens to the online surveys? Are they evaluated?
A: Yes, they are. But the surveys are completed only by 20% and mostly by satisfied users.
III. Introduction to the PORTAL
-President Roe welcomed Mr. John Kiralla, Interim Chief Information Officer for Information Technology Services, to the Senate meeting.
The PORTAL project is in process and will be completed by June 1 so that it will be available for incoming students.
IV. Resolution Concerning the ASLMU F04-1
- The Faculty Senate Resolution proposed by Patrick Damon Rago was presented to the Faculty Senate. It was moved and seconded to approve the Resolution. A friendly amendment was introduced which was accepted. The following resolution was proposed:
Faculty Senate Resolution
11-11-2004
Interim Chief Information Officerfor Information Technology Services, to the Senate meeting.
In Response to Student Senate Resolution F04-1
The Faculty Senate empathizes with the concern expressed in Student Senate Resolution F04-1 and agrees, “…both the Student and Faculty Senate should work together in addressing this issue,” and adopts the following resolution:
Be it resolved that in keeping with the University’s Mission to “…foster in each member of its community respect for the dignity of the individual…” as well as the University’s tradition of “…the service of faith and the promotion of justice,” the Faculty Senate wishes to ask the administration, faculty, staff, and student body to examine how in their daily lives at LMU they engage in upholding our mission.
Furthermore, the Faculty Senate invites all members of the administration, faculty and staff to address this and other issues of Social Justice during interactions with students, both in and out of class, in any way that is consistent with the University mission.
It was moved and seconded to accept the Faculty Senate Resolution. Call for the question: 13 in favor, 0 against, no abstentions.
The meeting adjourned at 5:00 p.m.
Submitted by: Victoria Graf
Prepared by: Monika Juszli